Legal and Company Secretarial Assistant

6 days ago

Greater London, United Kingdom Rullion Full time
Job Description

Location: London – 3-4 days/week

Contract Type: 3+ months contract

IR35 Status: Inside, Umbrella

Day rate: up to £350/day

Hours of work: 37 hours per week, 5 days


Rullion, in partnership with market leader in Renewables, is excited to offer a unique opportunity for a skilled and motivated Legal and Company Secretarial Assistant to join our team at the forefront of renewable energy innovation. If you're passionate about making a meaningful impact in the sustainable energy sector, read on and discover how you can be a part of our ambitious mission


Role Overview

A key challenge for the role is to support a large and busy team working in-person and remotely. The role requires organisation and prioritisation skills to be performed effectively, balancing the requirements of the administrative support to the legal team with the company secretarial activities.

There is a large portfolio of legal entities, all requiring the management of day-to-day company secretarial and Board activities. The Legal and Company Secretarial Assistant will work closely with the Company Secretarial Assistant and the rest of the Corporate Governance team to deliver this work


Key Responsibilities:

  • Support the timely submission of statutory and ad hoc forms and returns for companies in UK and Ireland (e.g. Confirmation Statements).
  • Coordinate designated board meetings and board approvals and attend to take minutes.
  • To help manage and to complete tasks within prescribed board timelines (calling for papers, collating papers and sending out actions and minutes within a certain timeframe)
  • Support the preparation and coordination of Director appointments and resignations, ensuring that all internal governance approvals are satisfied.
  • Provide support to the Legal team on day to day administrative activities including purchase orders and payments, couriering and securing signatures documents, ad hoc projects and governance and internal control initiatives.
  • Assist the team with arranging face-to-face meetings, work with the PA to Legal Director to arrange in-person legal team meetings and other office events, and ad hoc assistance such as cover for reception.
  • Support the team with the production, presentation and amendment of documents and presentations, ensuring the house style/templates are used.


Qualifications and Experience:

  • Must have previous experience of providing high-quality administration or PA support, ideally in a legal practice or another business with a fast-paced culture.
  • Experience in setting up and supporting board meetings including taking minutes for statutory boards.
  • Proficient IT skills and good knowledge of Microsoft Office;
  • Highly organised and proactive, with a focus on accuracy, timeliness and attention to detail.


Interested in this position? please click “apply now”

We try to respond to all applicants, but sometimes this is not possible due to high volumes of applications; if you have not heard from us within 14 days, regrettably it means you have been unsuccessful on this occasion.

This vacancy is being advertised by Rullion Ltd acting as an employment business

Since 1978, Rullion has been securing exceptional candidates for a range of clients; from large well-known brands, to SMEs and start-ups. As a family-owned business, Rullion’s approach is credible and honest, focused on building long-lasting relationships with both clients and candidates.

Rullion is a forward-thinking recruitment company that specialises in providing a wide range of talent consultancy services to a diverse client base; from small start-ups to large household names.

We celebrate and support diversity and are committed to ensuring equal opportunities for both employees and applicants.

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