Assistant Company Secretary

2 weeks ago

Farnborough, United Kingdom Undisclosed Full time
Job Description

Job Title: Assistant Company Secretary

Contract Duration: 3 to 6 months

Location: Hybrid – 1 to 2 days in days Farnborough

Rate: £325.00. Umbrella


***CANDIDATES MUST be eligible for BPSS***


About the Role:


The successful candidate will be required in supporting the Company Secretarial Function in ensuring that the candidate is fully compliant with its listing on the London Stock Exchange, and with the Corporate Governance Code and the UK Companies Act.


Responsibility for providing expert Company Secretarial advice and comprehensive administrative Board support in respect of the Group’s principal operating subsidiaries, administration of the Group’s employee share plans and providing assistance to the Senior Assistant Company Secretary in ensuring that the client is compliant with Corporate Governance and Companies Act requirements.


Key Responsibilities:

  • Providing expert Company Secretarial advice to support the Group, having an appropriate framework in place to protect strategic, operational, reputational and financial risks, from a company law compliance perspective.
  • Supporting the Company Secretary to ensure full compliance with the Listing Rules, Disclosure and Transparency Rules (DTRs) and Corporate Governance Code, to safeguard the Company’s continued listing with the London Stock Exchange.
  • Contributing to the development of the Company Secretarial function strategy, bringing best practice to raise the profile of the team.


Subsidiary Company Compliance:

  • Maintaining records for all Group companies on Blueprint software.
  • Administrative support and statutory compliance with UK Companies Act for all UK subsidiary companies within the Group, including:
  • Maintenance of UK subsidiary company statutory records;
  • Drafting and preparation of minutes and supporting materials for approval by the requisite subsidiary board;
  • Ensuring that statutory forms and returns for all Group subsidiary companies in the UK are prepared and filed promptly at Companies House, including annual confirmation statements, annual accounts, amendments to statutory documents or share capital changes, director and secretary changes, change of auditors and change of registered office;
  • Assisting the Group Finance department with the preparation, approval and filing of annual accounts for all UK subsidiary companies and for overseas companies, as necessary and as agreed; and
  • Ensuring that each Group subsidiary company complies with its memorandum and articles of association, drafting and incorporating amendments in accordance with correct procedures.
  • Support and assistance with statutory compliance for overseas entities within the Group, including:
  • Assisting with administering director and secretary changes, and changes to registered offices;
  • Arranging for appropriate training for subsidiary directors; and
  • Submission of Annual Returns and other filings.
  • Arrangement of proxies for AGMs and obtaining shareholder approvals
  • Supporting group structure changes, including incorporations, dissolutions and M&A acquisitions and disposals, in conjunction with other functions e.g. Legal, Strategy, Tax, Finance and Commercial. Reflecting changes in corporate records.
  • Maintenance and distribution of Group Structure chart.


Market Abuse Regulation:

  • Monitoring and supporting compliance with the Market Abuse Regulation to safeguard the Group from breach of compliance, and fines from the FCA, including the set-up of an independently assessed and fully evidenced MAR compliance process.
  • Responsibility for set-up and maintenance of the Insider and Confidential/Project information lists, ensuring the Group’s Share Dealing Code is up to date.
  • Managing the approval of clearance to deal applications, including keeping records up to date and accurate.
  • Maintaining the register of Director and PDMR share interests.
  • Overseeing the process for close period announcements.


Employee Share Plan Administration:

  • Liaising with Reward, EQ and the Employee Benefit Trust trustees and assisting with the awards made to participants in the our clients Incentive Scheme, award vestings and ongoing administration.
  • Drafting of share transaction related RNS announcements for Executive Directors, letters of recommendation to EBT and share award deeds.
  • Preparing for, and managing the process for making new listings/market purchases of shares, as required by employee share plans.


Requirements:

  • Highly organised, with excellent attention to detail
  • Ability to work as a team player with strong communication skills
  • Excellent understanding of the Company secretarial function in a FTSE quoted Company
  • Able to work autonomously on tasks and manage own deadlines in a timely manner
  • Demonstrable flexibility and willingness to add new subject areas of experience to their portfolio of work


Experience & Qualifications:

  • Proactive, flexible and able to work effectively under pressure
  • ICSA Qualified/Part Qualified
  • ICSA Certificate in Employee Share Plans, or practical experience of dealing with employee share plans, desirable


If you’re looking for a career that will help you stand out, join our client, and fulfil your potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, our client offers opportunities, support and rewards that will take you further.


Either apply direct Or please contact me on


Please note, in the event of a high volume of applications for this role, we will not be able to respond to each individual applicant. Unfortunately, if you have not been contacted within 7 days we will not be progressing with your application. Thank you for your understanding

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