Assistant Company Secretary

3 weeks ago


united kingdom Madison Hive Full time

Job Title: Assistant Company Secretary (12 month FTC)

Location: London

Job Type: Full-time

Reports to: Chief Risk and Sustainability Officer


Our client, a global leader in real estate asset management within the student housing sector, is dedicated to creating a world-class portfolio


We are currently seeking an Assistant Company Secretary to work closely with the Global Head of Risk & Sustainability. This role is critical in providing high-quality company secretarial services across the organisation and its affiliates, reinforcing corporate governance and compliance during a period of substantial growth. The position offers an excellent opportunity to collaborate with senior stakeholders, enhancing and embedding company secretarial practices throughout the organisation.


Key Responsibilities:

  • Board and Committee Support :
  • Support the governance and administration of the Board, its committees, and all Group entities.
  • Manage statutory filings, maintain registers, and oversee filings for Group entities.
  • Maintain and update Group structure charts and respond to KYC requests.
  • Corporate Governance :
  • Manage and maintain management company entities through the Group’s entity management platform.
  • Lead statutory filings, implement director changes, and respond to auditor, KYC/AML, and general company secretarial queries.
  • Entity Management :
  • Oversee and maintain fund and property company entities via the Group’s entity management platform.
  • Collaborate with third-party fund administration providers to deliver consistent company secretarial services and monitor performance.
  • Corporate Structuring :
  • Form and manage corporate vehicles aligned with tax guidance and maintain corporate structure charts.
  • Risk & ESG Committees :
  • Act as secretary for the Risk and ESG Committees, including scheduling, preparing agendas, coordinating documentation, and recording minutes.
  • Collaborate with committee members to prepare Group Risk Reports and matrices for Board submission.


Essential Qualifications & Experience:

  • Company Secretarial Qualification : ICSA/CGI certification (or working towards it).
  • Experience : Minimum 5 years in a company secretarial or governance role.
  • Board Support : Proven track record supporting board and committee functions in a fast-paced environment.
  • Stakeholder Engagement : Strong organizational skills and ability to engage effectively with stakeholders at all levels.
  • Director-Level Interaction : Experience working with Directors, external partners, and building professional relationships.
  • Governance Knowledge : In-depth understanding of company secretarial duties and relevant company law.


Desirable Skills:

  • Proficiency in entity management software.
  • Background in student accommodation, real estate, or construction.
  • Experience in investment management, preferably with international exposure.
  • Strong collaboration skills across geographic and functional boundaries.



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