Personal Assistant

2 weeks ago

London, United Kingdom Live Group Full time
Job Description

An exceptional opportunity is available for a Personal Assistant to join our trailblazing team at one of the UK's premier organisations in event management and communications.


We are at the forefront of revolutionising the communications, engagement, and events sectors. With an impressive legacy spanning over 49 years, we're not just adapting to change; we're driving it, setting the gold standard for the industry. Our mission is to transform the landscape of communications and events, empowering our clients to do things others cannot.


Our team is not just a workforce; it's a community of client-centric professionals dedicated to getting things done. We value the art of communication as much as the science of engagement, and we bring this ethos to every project we undertake. Here, you won't just be another cog in the wheel—you'll be a key player in a collaborative environment where your insights are valued, your contributions are recognised, and your professional development is a priority.


Role and Responsibilities

We are looking for a Personal Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Ultimately, you will contribute to the efficiency of our business by providing personalised and timely support to executive members.


The main responsibilities are as follows:

  • Act as the point of contact among executives, employees, clients and other external partners.
  • Manage Managing Director and CEO’s calendars and set up meetings on their behalf.
  • Managing personal correspondences for executives.
  • Make travel and accommodation arrangements.
  • Rack daily expenses for executives and prepare weekly, monthly, or quarterly reports to the finance team.
  • Act as an office manager by keeping up with office supply inventory.
  • Format information for internal and external communications – memos, emails, presentations, reports.
  • Take minutes during meetings.
  • Ad-hoc administrative tasks as and when required. Things such as helping plan company days, ordering food and drinks for client meetings.
  • Assisting with a variety of special projects as directed by executives.
  • To ensure both the MD and CEO are managing their time effectively by providing data and insights collected from meetings, calls and diary invites.


About you

  • An experienced personal assistant .
  • Strong organisational skills with the ability to multitask and prioritise work effectively.
  • Proficient in using al MS office products ( Word, Excel, PowerPoint, SharePoint, Teams, OneDrive).
  • Proficient in using Outlook.
  • Attention to detail with good problem-solving skills and ability to work independently but also collaboratively.
  • Professional demeanour with the ability to interest effectively with executives, clients, and colleagues.
  • Be aligned with Live Group values.
  • Highly organised, self-motivated, and able to take initiative.
  • Communicate and collaborate well with colleagues and clients.
  • Excellent interpersonal skills including person, telephone, and email, confident and professional when interacting with clients.


Think you’d be a good fit for our team? Get in touch. We'd be happy to have you and we really mean that. Not just because we love having experts like you on our side, but also because there is work to do, boundaries to be pushed – and we need the right people for the job to do it


Excited? We are, Let’s get started.

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