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Finance and Operations Assistant
1 month ago
Reporting to: Chief Operating Officer (COO)
Start Date – January 2025
Hours: 35 hours (flexible). Core office hours being between 10am to 4pm
Location: Hybrid (2 days in the office per week EC2M)
Salary – £30k to £33k depending on qualifications and experience.
Company overview
Founded in 1961 as a membership body, the Insolvency Practitioners Association (IPA) is a professional body recognized by the Government for the purposes of licensing insolvency practitioners. The only such body specializing solely in insolvency, it has been at the forefront in creating insolvency qualifications, widening access to insolvency knowledge/understanding and leading debate on current issues. A team of 30+ staff, located across the UK with a base in the City of London, is responsible for supporting the IPA’s members, affiliates and students and ensuring that the IPA’s brand and reputation are both maintained and enhanced.
Overview
The IPA is seeking a Finance and Operations Assistant to cover maternity leave on a fixed term contract.
A majority of the role is finance led however the role will also require some assistance with the operational side of the business.
The role can be extremely busy at certain times of the year and will therefore require someone who is extremely organized and focused, ensuring that the accounts are maintained efficiently, and deadlines are met.
Responsibilities for Finance and Operations Assistant:
- Matching and updating bank payments in Quickbooks (In and Out).
- Process employee expenses on ExpenseIn
- Reconciling membership renewals payments with Quickbooks and the membership database
- Reconciling events and exams with Quickbooks and the membership database
- Bank reconciliations
- Assisting the COO with audit work
- Payment run – weekly.
- Processing purchase invoices daily
- Sales invoicing
- Credit control
- Managing the accounts e-mail inbox
- Ordering stationery and other office consumables
- Office organization and management
- Assisting COO with adhoc work
- Acting as deputy for COO in her absence
- Assisting CEO where appropriate
Essential
- Previous finance role experience
- Needs to be organized.
- Highly numerate
Desirable
- Experience of Quickbooks
- HR experience
- IT experience
- ACCA/CIMA part qualified studier
- Experience of working in a small company
