EA to Partners

1 month ago

City of London, United Kingdom CV-Library Full time

EA to Partners- Immediate start Salary: £36,000 - £38,000

Location: Farringdon, City of London

Hybrid: 2 to 3 days in the office depending on the rota - the rest at home

A successful and leading management consultancy and recruitment practice in the public and not-for-profit sectors based in Farringdon are urgently recruiting for an EA/ PA. You will provide administrative support to 4 Partners at the practice, ensuring their workloads are managed efficiently. Also contributing to efficient project and office administration, managing data and preparing documents. This is an immediate start.

Key responsibilities of the PA:

Diary and Travel Management: Manage diaries, schedule appointments and coordinating with associates and clients. Oversee travel arrangements, including booking transportation and accommodation.
Communication and Email Support: Mange emails and inboxes, handle phone queries, direct calls, take messages and greet office visitors on behalf of colleagues.
Administrative Tasks: Support with formatting documents such as reports, proposals, presentations, and contracts, ensuring high-quality standards and version control. Contribute to general administrative tasks, continuously seeking ways to improve processes in collaboration with the Business Manager.
Data and Information Management: Maintain accurate data for projects, use tracking tools for project management, and ensure data is safely stored and updated.
Meeting and Coordination: Organise internal staff and project meetings, prepare agendas, take minutes and ensure that follow-up actions are tracked and completed.
Reception and Client Interaction: Serve as the first point of contact at the office reception.
Event and Marketing Support: Organisation of internal and external events, conferences, and marketing activities. Update the website and social media platforms, assist in creating publicity materials and coordinate logistics for exhibitions and conferences.
Finance Liaison: Work closely with the Finance team to support project invoicing, process expenses, and manage financial queriesExperience required:

Degree level education or equivalent desirable
Previous professional PA or admin experience in an office environment
Solid experience of MS Office applications, in particular Word, Excel, PowerPoint and Outlook
Strong organisation and planning skills and able to prioritise and work under pressureBenefits:

25 days, plus public holidays per year
Hybrid working, 2 to 3 days in the office the rest working from home
Other benefits included should the position go perm
Hours of work: 00am-5.00pmWe are urgently shortlisting for this role, please apply ASAP if you are available immediately and have the experience required

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK

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