Legal Secretary

1 month ago

Telford, United Kingdom CV-Library Full time

Legal Secretary

Telford, Shropshire

Temp-to-Perm

Starting pay rate £11.44 per hour

Monday– Friday / 9am–5pm (35 hours per week)

We are recruiting for a Legal Secretary for a Telford based Legal Practice on a temp-to-perm basis. This position will be directly responsible to the Director, and perform the role of Secretary to the Director and the Private Client department and support the Notary department in the absence of the Notary Secretary.

Responsibilities and duties will include, but not limited to:

* Arranging appointments, maintaining and reviewing the diary on a daily basis.

* Responsibility for day-to-day management and general running of Director’s files from opening to closing and archiving.

* Assisting in case management of Litigation files and Civil matters.

* Liaising with the Director and referral to the Director on any aspects of file management.

* Maintenance and development of systems for Litigation and Civil files, all steps from commencement of instructions and opening of files to closure and archiving files and ensuring compliance with written procedure for file management.

* Handling telephone and other queries from clients and others.

* Receiving telephone messages, facsimile messages and emails ensuring they are dealt with promptly.

* Dealing day to day with handling of client matters, enquiries and problems of clients and obtaining instructions from clients.

* Communicating with clients in their personal calls to the office and ensuring that they are given a prompt, efficient and friendly service.

* Preparing documents and correspondence, including preparing mail and enclosures.

* Responsibility for drafting legal documents, correspondence and pleadings where appropriate.

* Research of relevant legal issues on case files.

* Attendance at client meetings on behalf of the Firm.

* Regular reviews of files to include appropriate diarised reviews of all files, thorough review and identification of steps to progress client files.

* Ensuring all matters are dealt with smoothly and sound advice provided to clients.

* Management of financial aspects of client files including securing monies on account, advising clients of costs, entering financial information on case file and liaising with Accounts Manager.

* Covering for others when they are unavailable.

* Providing guidance to new, inexperienced or temporary members of staff as necessary.

* In the absence of the Notary Secretary - to cover aspects of the role in the Notary department

Skills and Experience

* Previous experience working as an administrator / secretary or similar

* Able to working accurately and at a fast pace

* Ability to learn quickly.

* An ability to work under pressure

* Able to use your own initiative and be pro-active

* Great communication skills including a polite telephone manner

* Strong organisational skills

* IT literate including good typing speed and accuracy

* Good typing skills and can work at speed

The application process:

Our mission is to support our clients in their creation of an equal, diverse and inclusive workforce. We are committed to providing a barrier-free recruitment process, so if you require any reasonable accessibility adjustments within the application process, then please make it known at the earliest opportunity.

We will carefully consider your details and advise you if we're able to progress with your application within 72 working hours. If you do not hear from us within this time your details won’t be retained. So, if you're not successful on this occasion, do continue to respond to future roles we advertise. In the meantime, all good wishes and continued success with your search for employment.

About Us

Prince Personnel are an employment agency working on behalf of our client. Whether you’re seeking a new permanent position, temporary assignment or contract you’ll find us easy to deal with. Located in thriving Telford, we focus on jobs in Shropshire, Staffordshire and North Wales. Prince Personnel specialise in commercial, accounts and finance and technical recruitment. With the best jobs around we are an independent agency working hard for you.

Reference: SW26291

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