Administration Manager

2 weeks ago

Brislington, United Kingdom CV-Library Full time

Our client, a niche commercial property consultancy, is currently seeking an Assistant to join their team. This is an exciting opportunity for a high calibre individual to join a growing company and be a key part of the development of the company.

This role presents an exciting and diverse opportunity for a proactive individual to taker esponsibility for providing administration support, invoice preparation, financial analysis work for blue chip companies in iconic buildings in London and throughout the UK. It is a full time and permanent position.

Key Responsibilities:

• To support business objectives of delivering value for money in all circumstances

• To carry out assigned duties efficiently and in accordance with processes and

procedures

• Comply with established procurement / commercial / contractual strategies

• Take personal responsibility for complying with Environmental, Health, Safety, Security and Quality Standards

• Data analysis in Microsoft Excel to review service charges and other related cost

information.

• Producing benchmark reports, variance reports and tracking movements in costs

between years using Microsoft Excel.

• Taking & making calls and emails with queries and information requests.

• Preparing & issuing invoices and debtor management.

• Accounts payable processes, including receipt of invoices from contractors, uploading & submitting to client for payment, processing payment of invoices to contractors, sending remittances and updating records.

• Undertaking monthly reconciliations against clients’ ledgers and identifying & obtaining missing information.

• Reviewing client bank accounts and logging receipts of funds.

• Keeping records and database information updated and chasing for outstanding

information.

• Reviewing property leases to extract key information.

• Scanning and logging data from documents received from clients.

• Attending virtual meetings with clients and colleagues to discuss and report on progress.

• Assisting in the preparation of reports and presentation documents.

Professional Skills

• High level of proficiency in Microsoft Word and Excel.

• Abiity to touch type.

• Ability to check own work to ensure high levels of accuracy and professional standards.

• Knowledge of basic accounting.

• Knowledge of Facilities Management or property will be advantageous but is not essential.

Person Specification:

The ideal candidate will demonstrate a positive proactive approach to the role, and will be committed to delivering customer service excellence, with good commercial results.

• Previous experience in working as a PA, office administrator or in accounts.

• Health & Safety experience or training.

• Ability to successfully manage multiple tasks in a proactive and diligent manner.

• Proficient use of English grammar both written and spoken in a business context.

• Understanding of contracts and procurement activities.

• Track record of working with disparate stakeholders

• A track record of working with teams and where necessary taking a lead role.

• A team player, flexible, enthusiastic and ambitious.

Salary & package

Range between £20,000 to £30,000 per annum depending on experience and aptitude

plus, mileage allowance and benefits including company pension contributions and a

generous annual leave of 26 days plus bank holidays

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