Admin Assistant

We are looking for a responsible Admin Assistant to support our admin and finance departments with a variety of administrative and clerical tasks. Duties include providing support to our managers and employees, assisting in daily office tasks and general administrative activities.

Responsibilities:

Manage phone calls and correspondence (e-mail, letters, packages etc.)

Sorting out daily post and answering any queries

Inputting Subcontractor time sheets and processing invoices

Updating Subcontractor Matrix

Reconciling Supplier Statements and preparing payment runs

Remittances – preparing and emailing Remittance Advice's

Setting new contracts up

Raising invoices for Pure Fabs Limited

Setting up Suppliers/Customers on Sage

Process orders

Scanning documents and filing

Understanding and using filing systems

Booking travel arrangements

Monitoring supplies of stationery and PPE

Preparing payroll (workshop and site based)

Updating hours for workshop and site based on our system

Maintaining of Purchase Ledger and investigation of irregular balances

Following and using accounts and admin procedures

Providing administrative support to the team and holiday cover as and when required

Examples of Systems Used:

Outlook

Sage

Excel

Word

Construction Manager

About You:

Prior experience as an admin or accounts assistant

Maths Level 6 or above (Grade B)

Experience or working knowledge of office equipment

Proficiency with MS Office Applications

Excellent time management skills and the ability to prioritise work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organisational skills with the ability to multi-task

Good team working and inter-personal skills

Experience of Sage Line 50 desirable

About the Role:

40 hours per week - flexible

Training and Progression available with opportunities to grow and develop your own path

The company specialises in manufacturing and construction and is expanding into new markets. It is envisaged that the admin department will grow over the coming years and this role has the potential to see you growing during that time as well. We are looking for someone who wants to develop as an individual both personally and professionally. Someone who wants to take on more responsibility and with the relevant training and support grow their own role and become a key member of the admin team who will be responsible for helping the company reach its objectives.

Agency Submissions not accepted