Construction Administration

Construction Administration | Long Itchington
Our client are seeking a Construction Administrator to join their team based on-site in Long Itchington, supporting the HS2 project.
You will Provide a service covering all areas of administration and support necessary for the successful operation of the project. This includes the management of all project
documentation as detailed within our clients policy & procedures.

Responsibilities
• Requisition materials & Plant using COINS with due regard for coding of materials and follow up orders until it has been delivered.
• Process Goods received notes (GRN’s) in a timely manner with due regard for correct allocation, order numbers and units of measurement.
• Prepare & issue Weekly Plant Reports split into the various sub-headings as required by the PM. Follow up Plant returns to ensure off hired correctly and reconcile the Plant report to reflect this.
• Reconciliation of Plant Hire Invoices, collate external plant invoices and summarise on spreadsheet, check against original Quotation / Order and issue to PM highlighting
any discrepancies you have found.
• Maintain a record of missing, damaged & write-off Plant invoices and issue to PM for their action.
• Produce and issue weekly Labour Returns split into the various disciplines as required by the PM. Highlight any anomalies to the Project team.
• Maintain an up to date Labour gang spreadsheet in conjunction with Construction manager and issue weekly to PM.
• Process the weekly payroll and send to accounts in a timely manner.
• Produce a weekly Overtime Report for the project and issue to PM.12. Awareness of Environmental issues and upload the monthly stats to the Project database.
• Awareness of H&S issues and assist the project in the delivery of Site Inductions followed by the prompt processing of individuals paperwork.
• Liaise with PM and Site Management assisting them where possible as situations arise.
• Assist the Site team in dealing with payment queries or employment issues, seek guidance from HR and report back to PM.

Key Skills
• A good understanding of the COINS infrastructure and functionality
• Logical and well organised with the ability to prioritise.
• Numerate, literate and the ability to work as part of a team.
• Good communication skills and IT competence levels with a detailed knowledge of QED, spreadsheets, databases & Document Control Systems.
• Positive response to pressure, ability to manage change and adapt to new procedures.
• Leadership skills/qualities and the ability to support & motivate.
• Systematic, detailed and disciplined approach to safety.

Construction experience essential

To register your interest, please apply online or contact Lukciya at ICDS Group