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Document Data Controller

2 months ago

Portsmouth, United Kingdom CV-Library Full time

We are recruiting for a Document Controller on contract to be based in our clients' offices in either Portsmouth or Stevenage.
SC Clearance required before start
Previous experience of file/data management tools (MS Office, PDF editor, FTP, Nero, etc.).
Previous experience of Product Data Management tools (Windchill, Teamcenter, Aras Minerva, etc.) required
Overview of the role:
As part of the CADM team the role will involve the following:
- Ensuring Company guidelines are adhered to, and CM (Configuration Management) best practices are followed.
- Provide guidance to the CADM team stakeholders.
- Support process production/improvement.
- Support CM tools user guides production, CM tools improvement and CM tools new releases training.
- Work closely with project, product and service teams while being part of the CADM team.
- First line of support and training for the Product Lifecycle Management (PLM) tool/Configuration Management Database (CMDB) users.
Responsibilities:
Key responsibilities:
As part of the CADM team, your responsibilities will cover (not limited to):
- Record documents/data in the CMDB.
- Control of existing documents in the CMDB.
- External/Internal Distribution of documents/data.
- Monitor and control the quality of internal documents.
- Creation and management of relevant structures in the CMDB.
- Monitor and control the state of the CMDB.
- Control access to the CMDB.
- Support Project team members for CADM related queries, provide guidance on both Document and Data Management and CMDB use.
- Propose process improvements.
- Support the CADM team members.
- Report on activities, CMDB state and documentation/data status.
- Support CADM Team Leader.
- Manage and control secondary CMDBs access.
- First line of support for user issues (troubleshooting) in all CMDBs
- Contribute to and produce CMBDs procedures and support process improvement.
- Contribute to and produce Data management (DM) processes and support process improvement.
- Produce and maintain document templates.
Recording, controlling, maintaining and distributing the controlled data.
- Providing reports to the CADM Team Lead and/or the project, product or service teams.
- Work in a shared workload environment, you can either be assigned to a specific project, product or service or support many in collaboration with other CADM team members.
- You are responsible, jointly with the rest of the CADM team to maintain the PLM/CMDB in a fit state.
- You may be required to manage data in more than 1 environment.
- You may be required to maintain secondary CMDBs and support users in both administration and training.
- You are expected to support more junior and newer members of the CADM team and help them perform to the required standard.
Skillset & Experience
Essential:
- Minimum 2 years document control experience in a technical or data management environment.
- Digitally Literate and proficient with MS Office Tools
- Previous experience of file/data management tools (MS Office, PDF editor, FTP, Nero, etc.).
- Previous experience of Product Data Management tools (Windchill, Teamcenter, Aras Minerva, etc.) required
- Exposure to APQP, CMII would be an asset
This is an umbrella contract, the role is Inside IR35