Finance & Office Manager

4 weeks ago

Hemel Hempstead, United Kingdom CV-Library Full time

Finance and Office Manager

The client offers a wide range of services in interior design, space planning, and refurbishment projects. Their expertise includes fit-outs, installing partitions, ceilings, flooring, and storage solutions. They also provide essential systems such as plumbing, heating, electrical, and lighting, while offering furniture and finishing solutions.

Due to company growth our client is looking to bring in a Finance and Office Manager. You will be responsible for managing financial operations, including invoicing, payments, VAT, and credit control, while overseeing office administration, purchasing, and ensuring the smooth day-to-day operation of the office.

Finance and Office Manager

What's in it for you?

3 or 4 days a week - 09:00 - 5:00 (fully office based).
£32,000-£36,000 (pro-rated).
Holiday - 20 days holiday + bank holidays.
Christmas shutdown period on a full-time basis but would be pro-rated to suit a part time placement.
Company mobile phone provided.
Pension.Finance and Office Manager

Position Overview

Financial Responsibilities:

Operate Sage 50 and Construction Manager systems for financial tasks (training provided for CM).
Process sales invoicing and purchase orders through Construction Manager.
Match invoices to accounts on Sage for both sales and purchases.
Ensure payments are processed in Sage and transferred to Construction Manager.
Manage nominal and VAT codes effectively.
Provide necessary financial data to the outsourced accounts team.
Perform bank reconciliations, oversee credit control, and manage debt collection. Process VAT and monthly payments.
Review and analyse credit card statements.
Ensure accurate processing of salaries and expenses.
Verify subcontractors with HMRC and apply reverse VAT as needed.Administrative Responsibilities:

Efficiently manage emails and phone calls.
Work with portal systems and manage journal entries.
Handle bank payments with secure access to passwords and card readers.
Collaborate with external auditors annually.
Organize and ensure accurate entry of paperwork into the system.
Oversee purchasing, supplier relationships, and contractor management.
Coordinate staff training, including first aid certification.
Maintain strong communication with external accountants.
Manage purchase invoices efficiently.
Handle and redirect phone enquiries appropriately.
Use a company mobile for work-related communication.Office Management Responsibilities:

Perform general office management tasks.
Ensure the smooth operation of the office environment.
Support office safety.Finance and Office Manager

Position Requirements

Proficient in Sage 50.
Familiarity with Construction Manager systems is desirable; training will be provided.
Strong understanding of financial processes, including invoicing, payments, and VAT.
Excellent organisational and administrative abilities.
Capable of managing multiple tasks and prioritising effectively.
Strong written and verbal communication skills.
Experience with subcontractors and HMRC regulations is desirable; training will be provided.
Ability to work independently and collaboratively.
First aid training preferred, but can be provided if needed.*Please be aware this job description is a general overview and subject to change as per our clients' needs. You will most likely have to help in other related areas to this role.

Streamline Search is a technical recruitment agency based in Chichester, West Sussex operating across the United Kingdom. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR by applying to this post you are granting us consent to process your data and contact you in relation to this application

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