Team Secretary

Are you an organised and proactive professional with excellent communication skills and a knack for multitasking? Ready to take on a pivotal role in a dynamic team? Explore this exciting Team Secretary opportunity with WH Bence today
Location: Yate, Bristol, BS37 5NG Salary: Circa £26,000 pro-rata (dependent on experience) Job Type: Part-time, Permanent (Hours to be agreed)
About Us:
W H Bence, based in Yate, Bristol, is a leading specialist coachbuilder, crafting innovative mobile medical clinics for the NHS and private health sector, command and control vehicles for emergency services, fire appliances, educational vehicles, and other prestigious projects.
We’re currently looking for a part-time Team Secretary to join our team. This flexible role is ideal for someone who thrives in a collaborative environment and excels in organisation and communication.
The preferred working hours are 9:30 am to 2:30 pm, four days a week, though these can be flexible.
Team Secretary – The Role:
The Team Secretary will provide vital administrative support to the Directors, managing diaries, organising meetings, and ensuring smooth day-to-day office operations. Key responsibilities include typing and formatting documents, handling fleet administration, and assisting with general office tasks. The role requires strong organisational and communication skills, along with the ability to manage multiple tasks efficiently.
Team Secretary – Key Responsibilities:
- Provide secretarial support to the Directors, including fast, accurate typing and formatting of documents
- Attend and take minutes at meetings, type them up, and distribute as required
- Manage diaries for management, coordinating meetings, catering, and room preparation
- Welcome clients with professionalism, ensuring they’re signed in and offered refreshments
- Arrange travel and accommodation as needed
- Assist with general office tasks, such as opening post and supporting admin during absences
- Handle fleet administration, including tax renewals, insurance, tolls, and document management
- Maintain waste management and auditing paperwork
- Update schedules, policies, and certifications as needed
- Order office supplies and manage printer/copier consumables
- Support reporting, including framework invoices and annual carbon footprint exercises
Team Secretary – About You:
- Strong typing skills, with experience in audio-dictation being an advantage
- Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
- Excellent written and verbal communication skills
- Discreet and professional when handling sensitive information
- Highly organised and flexible, with the ability to prioritise tasks
- Previous experience as a team secretary or office assistant is desirable
Why Join Us?
At W H Bence, you’ll be part of a dynamic team in a growing company known for its innovative work on cutting-edge projects. If you’re a proactive, detail-oriented professional, we’d love to hear from you
Ready to join our team? Apply now for the Team Secretary role at WH Bence and take the next step in your career