Fleet Administrator

3 weeks ago

Cheltenham, United Kingdom CV-Library Full time

Our prestigous client based in Cheltenham are looking for a Fleet Administrator to join their growing team.

JOB SPEC:

To maintain all vehicle, workshop and operational records to ensure compliance with all relevant legislation and best practice.
Maintaining all aspects of the Fleet Management (Computer) System.
Co-ordinating the Fleet services to ensure an efficient work plan, proficient stores ordering and issuing of stock when required. Provide an excellent customer experience, whilst organising and delivering vehicle maintenance services for internal and external clients.
Be responsible for the raising/amending of work orders, preparation and inputting of data & interrogating the fleet management and other computer systems as necessary.
Producing relevant and accurate management, monitoring information, reports and statistics as requested.
The post holder is required to support the Head of Fleet Operations in achieving key performance indicators (KPIs) of the Fleet service and achieve full vehicle availability to support the needs of front line services at all times.
To organise and deliver an efficient and effective end to end vehicle, plant and equipment maintenance and repair administration & support service for internal and external clients.
Ensure exemplary compliance with all legislative and best practice issues relating to fleet operations, vehicle workshop and vehicle maintenance and repair administration.
Professionally liaise and communicate with all customers, workshops and stakeholders on service schedules, service delivery, quotations and any pre/post repair discussions.
Maintaining all aspects of the Fleet management (Computer) System and manual processes including defect reporting and vehicle history files. Prepare reports as necessary, including fuel use and vehicle hire.
Be responsible for the raising/amending of work orders, preparation and inputting of data & interrogating the fleet management and other computer systems as necessary.
The booking of hired vehicles and liaising with hire companies, maintaining strict controls on compliance and weekly and daily use of hired vehicles. Pre and post vehicle hire checks, co-ordinating on/off hire and record keeping.
Processing customer payments, preparing and sending sundry debtors invoices and account management liaison for any Fleet service in accordance with existing procedures and audit guidelines, including administering cash receipts and controlling outstanding debt.
Ordering and issuing of vehicle parts and goods and services from stock and external suppliers as required and processing invoices for payment, ensuring cost effective procurement.
To assist in the full 'conception to disposal' vehicle replacement programmes, as necessary.
Transact with stakeholders for the fleet service, including updating, interrogating and maintaining fuel cards and fuel systems, MID (Insurance Database), telematics systems and any other system used by Ubico.
Drive company vehicles to deliver and fetch goods for use by the company or to transport personnel.
To seek and review customer satisfaction and feedback as required.
To identify opportunities and sell and up-sell services offered.
To maintain and interrogate databases and spread sheets containing service and customer related details and job status, including financial.
Ensure equipment certification and calibrations are up to date and asset registers are maintained.
Provide Fleet and general administrative support to the company, including other Ubico offices, such as use of computer systems, minute taking, meetings administration, record keeping, filing, archiving and the sorting of mail.
Transact with stakeholders including drivers, customers and suppliers and any internal/external communications, and deal with such enquiries promptly and efficiently.
The production and administration of job tickets, work schedules and day works orders from the fleet management and any subcontracted suppliers computer system.
Undertake any other responsibilities or training that may be required by the Head of Fleet Operations, commensurate with the grading of the post.

Work Schedule:

Monday to Friday - 08:00 - 16:00

To find out more, please contact Adam on (phone number removed)

Planet Recruitment acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Planet Recruitment is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Planet Recruitment. Our Candidate Privacy Information Statement explains how we will use your information.

Only candidates with the relevant skills and experience will be contacted after application, if you do not hear back from us within 7 days you have unfortunately been unsuccessful in your application.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the position

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