Document Controller

2 months ago

Bradley Stoke, United Kingdom CV-Library Full time

Bouygues UK has an exciting opportunity available for a Document Controller to work on one of our upcoming large-scale projects in Exeter. The role will be a 1-year fixed term contract based in our Bristol office initially, with potential to extend on site in Exeter after 1 year. 

Job Purpose and Scope:

To manage all administrative and technical documents, including the control of documentation and administrative processes in accordance with Project Specific and Company Procedures. Also ensures that all users have access to the latest revision of appropriate documentation. 

Accountabilities and key tasks:

QA check and process incoming information, ensuring compliance with Bouygues Document Numbering System and Protocols. Apply "QA Rejected" status if needed.

Ensure all drawings/documents are readable, printable, and accessible within the required timeframe.

Manage distribution lists as per the Dispatch Matrix and organise printing of approved documents.

Liaise with Consultants, Clients, Sub-Contractors, Designers, and the Project Team for document control matters.

Serve as the first point of contact for technical issues and provide system training for staff and subcontractors.

Maintain folder structures, authorised codes, and the excel project approval matrix.

Keep document control filing and archiving up-to-date.

Issue new-user invitations and assign security groups on 4projects.

Monitor security of confidential material.

Support Project Assistants, Design Managers, and QS with correspondence and document management.

Produce and dispatch weekly/monthly drawing status reports.

Maintain RFI system and produce summary reports.

Register, dispatch, and file technical documents.

Chase late responses and record all incoming design information.

Assist in the design approval process and management of technical documents.

Coordinate and link approved design packages on the Collaborative Tool/Data Base.

Help prepare tender packages and presentation documents.

About You:

Essential:

Good all round Document Control knowledge

Strong IT skills (MS Office)

Capacity to work effectively within a team environment

Organisational skills (prioritising tasks, respecting deadlines, methodical work)

Multi tasking

Problem solving and decision making 

Desirable: 

Previous experience with 4Projects (Morta would be a plus)

Familiar with various web based document management systems

Knowledge of file validation- Experience of examining documents, drawings etc

Why Bouygues UK

Day in day out our teams deliver some of the most technically innovative and challenging projects across the UK and the world. With a strong corporate culture our values reflect how we operate with Respect, Excellence, Courage, Integrity and Passion. We offer competitive basic salaries coupled with generous company benefits including: 

·       26 days annual leave, increasing to 30 days
·       pension scheme
·       life insurance
·       private medical insurance
·       BY Extra – opt into lifestyle benefits
·       Volunteering opportunities

Bouygues Construction UK was awarded the Top Employers United Kingdom and Top Employers Europe certification

Together with our partners and clients, Bouygues UK delivers award-winning construction, development and regeneration projects to the most exacting standards across public and commercial private sectors.
 
Bouygues UK is part of the Bouygues Group, a diverse global business which operates in the construction, engineering, energy, media and telecommunications markets.
With annual sales of over €32 billion and operations in over 100 countries, the financial strength of our group is a key differentiator in these challenging economic times.

Be Yourself

Here at Bouygues we value the creativity and innovation that our diverse workforce brings, encouraging people from all backgrounds, particularly those from underrepresented communities to apply. By joining us, you will be inspired to bring your full self to the workplace, speak up and share your unique ideas. You will also have an opportunity to join our employee led diversity & inclusion communities such as WeLink (women network), Encompass (LGBTQ+), Kaleidoscope (BAME), Disability and Wellness peer support network, Parents and Carers network.

We are an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

We value your privacy and we are committed to protecting your personal details. If you choose to apply for this role, please do not include any sensitive data on your CV which reveals (directly or indirectly); your race or ethnic origins, your political, philosophical or religious opinions, or your membership of a trade union, your social security number, or information which relates to your health or sexual orientation or to any criminal convictions

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