Business Support Officer
1 month ago
Business Support Officer
Monday to Friday 35.50 hours Per Week – Southwark Council
Hourly rate range up to £27.00
MRJ Associates are recruiting for business support officer for our local authority clients based in London SE1. If this would be of interest to you then apply now
Please note that these roles are office based 5 days a week.
Job Purpose
To provide efficient, effective, and professional operational day to day support to the Director of Integrated Commissioning
Knowledge and Experience
* To provide some Personal Assistant support to the Director of Integrated
* Commissioning, providing high level professional support and assistance ensuring the Director’s needs are effectively met and managed
* To ensure that complex schedules and diaries are maintained accurately, making informed judgements based on understanding competing demands of the services, and prioritising appointments appropriately
* To monitor and filter incoming enquiries and emails, using judgment to respond or redirect according to nature, sensitivity and urgency
* To arrange meetings including the co-ordination of diaries, room bookings, the preparation and circulation of agendas and taking minutes as required
* To plan, organise and coordinate internal and external meetings, functions and events on behalf of the Director or their teams
* To ensure the Director is suitably briefed and prepared ahead of meetings, and that they are kept informed about relevant changes and developments in a timely manner
* To act as a representative of the Director by establishing effective personal working relationships for elected councillors, chief officers, staff, stakeholders and external partners and handle all matters professionally
* To maintain high levels of sensitivity in relation to personal, confidential and sensitive issues. Always ensuring that the appropriate degree of confidentiality, discretion and tact is always adopted
* To undertake other duties appropriate to the post that may reasonably be required from time to time including participation in divisional projects
* To act as Divisional Secretary across the Integrated Commissioning teams taking responsibility to updating key shared documents and managing the process for booking reports and briefings into meetings
* Required as part of procurement and commissioning governance arrangements seeking advice from the Departmental Coordinator as required
Knowledge and Experience
* Experience of managing and prioritising a very busy inbox, diary and workload at a senior level and running an effective bring forward system
* Extensive experience of supporting at senior management level within local authorities
* Experience of dealing with business, personal and complex issues quickly and effectively in order to provide support to the Director
* Experience of managing enquiries and sensitive information and issues for Senior officers, Councillors, external bodies and members of the public
* Experience of organising meetings, taking minutes, recording actions and monitoring progress against outcomes
Qualifications; Skills & Experience
* High levels of personal skills including confidentiality, tact, diplomacy empathy and sensitivity, and an awareness of the environment the role is operating within
* Highly self-motivated, requiring little instruction and supervision and an ability to act on initiative
* Ability to quickly understand complex instructions and processes and implement them effectively
* High levels of IT literacy, especially in relation to office based packages
* Excellent organisational/administration skills to manage own and others time, including the capacity to manage competing demands and meet deadlines within timescale
* Comply with and promote the Council’s Equality and Diversity policies
MRJ Associates acts as an employment agency for the supply of temporary workers.
By applying for this role your details will be submitted to MRJ Associates. Our Candidate Privacy Information Statement explains how we will use your information
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