HOUGHTON & SON LIMITED | Senior Accounts Administrator | chelmsford

5 days ago

chelmsford, United Kingdom HOUGHTON & SON LIMITED Full time

About Us

At Houghton & Son Ltd, we are a reputable building, electrical, and retrofit company based in Chelmsford, Essex. With extensive experience in the construction of residential, commercial, and educational sectors, we are dedicated to delivering excellence and innovation in every project we undertake. Our recent expansion into the renewable energy sector showcases our commitment to sustainable and forward-thinking solutions.

We are now looking for a full time, Senior Accounts Administrator to join and compliment our existing Accounts Team.

About the Role

The successful candidate will report directly to the Finance Manager and be based at our Chelmsford office, playing a crucial role in the efficient operation of our accounts department. The Senior Accounts Administrator position is a busy and challenging role within a fast-paced business environment, where meeting deadlines is essential.

The Senior Accounts Administrator will also effectively manage and process departmental duties, taking ownership of workload control and general administrative tasks.

Be responsible for the timely and accurate delivery of work within agreed deadlines.

Proactively monitor, record, report, and address workload requirements to ensure exceptional service for both internal and external customers.

Provide comprehensive support and actively contribute to advancing the departments business objectives by bringing innovative ideas and process improvements to the attention of the management team.

Benefits

  • 28 days holiday + extra annual leave per year of service up to five years.
  • Paid day off on your birthday.
  • Discretionary sick pay.
  • Pension contributions.
  • Free on-site parking.
  • Regular opportunities for further training and personal development.
  • Biannual staff social events, including summer and Christmas gatherings.
  • Team bonding lunches

Key Responsibilities

Control the handling of supplier invoices on a daily basis, ensuring matching to purchase orders and delivery notes.

Distribute supplier invoices for authorisation to various departments.

Control monitor and review outstanding invoices with prompt resolution of queries

Ensure all supplier invoices are filed accurately and timely.

Answering suppliers phone calls and resolving queries

Reconcile supplier statements

Assist in the general reconciliation process on a monthly basis

Prepare purchase ledger payments and ensure payment are sent in accordance with company policies.

Control and process all credit card and petty cash payments

Assist in the preparation of reconciliation including Balance Sheet reconciliations Assist in the writing up and posting of cash books

Assist in the preparation of bank reconciliations

Assist sub-contractor payments and ensure timely release to accordance with company policies.

To assist other departments by providing accurate and timely information.

Support and assist management in detailed and continued, advice, knowledge and practical input to ensure full delivery of the business processes.

Any other Ad hoc duties as requested by management

Qualifications

Must have an AAT qualification.

Key Skills

Extensive and detailed knowledge of an accounts department

Understanding of cash book and purchase ledger, sub contractor ledger and nominal ledger.

Understanding construction specific rules and requirements

Knowledge of sub-contracting rules and regulations

Extensive experience with using SAGE

Understanding of the construction industry requirements

To be able to generate own ideas and develop others ideas for the continued advancement of the department.

Knowledge of job management system would be preferable.


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