Supporting Executives at a Fast-Growing Tech Firm

2 weeks ago

London, Greater London, United Kingdom Biscuit Recruitment Full time

An exceptional opportunity has arisen for a highly organized and efficient Executive Assistant to join the team of a rapidly growing and established tech firm.

The successful candidate will possess a strong track record of supporting C-Suite leaders and be confident in their ability to work in a fast-paced technology-driven environment.

Responsibilities include:

  • Coordinating complex calendars and diaries for the Exec team and governance calendars, ensuring seamless scheduling of meetings and appointments.
  • Managing email inboxes and responding to messages in a timely and professional manner.
  • Arranging travel, logistics, and accommodation as required, demonstrating a high level of attention to detail.
  • Attending meetings, recording minutes and actions, and ensuring follow-up actions are understood and communicated.
  • Improving meeting effectiveness and embedding good practice throughout the business.
  • Building out the calendar and cadence for the rhythm of the business meetings, ensuring schedules are set and calendarized for the upcoming business year.
  • Preparing briefing notes, presentations, and other documents as needed, utilizing strong communication and presentation skills.
  • Providing support for internal communication activities, including weekly update emails and monthly all-hands.
  • Being accountable for organizing and coordinating events from small teams to full business-scale events.
  • Contributing to wider business projects or broader areas of interest and development.
  • Maintaining and monitoring budgets and expenses.

What we are looking for:

  • Proven experience supporting C-Suite level executive team members.
  • Confidence working in a fast-paced technology-driven business.
  • Exceptional organizational, prioritization, and diary management skills with proven capability using Google-suite tools and Slack.
  • High levels of flexibility and adaptability.
  • Strong communication and presentation skills, both written and verbal.
  • Ability to multitask and prioritize an ever-changing workload.
  • Strong business and commercial acumen.
  • Ability to communicate with and present to senior management and executives.
  • Ability to build relationships at all levels across the business and with external contacts.

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