Accounts Payable Specialist
5 hours ago
We are seeking a highly organized and detail-oriented Accounts Payable Assistant to join our team at Toyota Financial Services, KINTO and KINTO JOIN. As an Accounts Payable Assistant, you will play a critical role in ensuring the smooth processing of invoices and payments, maintaining accurate financial records, and providing excellent customer service to our suppliers.
Key Responsibilities- Invoice Processing: Validate and process invoices/credit notes, ensuring correct coding and timely payments.
- EDI File Management: Check, process, and reconcile EDI (Electronic Data Interchange) files, rejecting and explaining files that do not meet standards.
- Manual Payments: Register manual payments on the banking system, monitor approvals, and post transactions once cleared.
- Supplier Queries: Address supplier payment queries by phone or email, providing remittance copies or payment process explanations.
- Payment Runs: Manage weekly and monthly payment runs, ensuring adherence to payment terms and raising discrepancies.
- Month-End Reconciliations: Assist with month-end reconciliations and ensure issues are resolved before deadlines.
- Process Improvements: Proactively review and suggest improvements in processes, raising efficiency suggestions (Kaizens).
- Ledger & SAP Maintenance: Update the purchase ledger and SAP, performing ad-hoc tasks as needed.
- Training & Support: Provide coaching to colleagues using practical experience and knowledge.
- Confidentiality: Maintain strict confidentiality and ensure that sensitive documents are securely stored.
- Exposure to advanced accounts payable systems such as SAP and Kestrel.
- Skills in managing payment processes, reconciling transactions, and ensuring compliance with financial policies.
- A competitive starting salary.
- Bonus earning potential.
- 25 days holiday + 8 days bank holiday.
- A great pension scheme starting at employee (EE) contribution of 4% with an employer (ER) contribution of 11%.
- Company Car Scheme following passing of probation.
- Private Medical Cover.
- Life assurance scheme.
- Discounts on different retailers.
- Wellbeing hour each month.
- Discounts on Toyota & Lexus cars.
- Volunteer Days.
- Wellbeing events.
- Employee assistance programmes.
- Free fruit in the office.
- Free onsite car parking.
- Working Hours 37.5 per week Monday - Friday.
- Hybrid working policy 2 days from home each week should you want to.
We are an equal opportunities employer and welcome applications from anyone who is excited by the opportunity of joining us. We are committed to creating an inclusive and diverse workplace where everyone can thrive.
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