Administrative Support Specialist
4 weeks ago
As an Administrative Support Specialist at Talent Finder Jobs, you will provide essential support to the Financial Department, including managing the purchase ledger, whilst taking on administrative duties to ensure the smooth operation of the office and assist other departments, such as Sales, HR, and Facilities.
Key responsibilities include:
- Managing the purchase ledger, including posting POs and handling queries
- Coordinating hotel bookings, flights, and ground transportation for the Sales Team
- Managing vehicle-related invoices and scheduling regular maintenance
- Tracking and managing expenses related to travel, office supplies, and maintenance
- Monitoring and maintaining inventory of office supplies and equipment
- Assisting in maintaining and organising the company's digital filing systems
- Supporting database management and employee leave and holiday schedules
- Coordinating with external maintenance and facilities providers
- Handling incoming and outgoing correspondence
Requirements:
- High level of numeracy with excellent attention to detail
- Proven experience in a similar role is preferred
- Strong organisational and time management skills
- Proficiency in Microsoft Office Suite and accounting software, preferably Sage
- Excellent verbal and written communication skills
- Ability to manage multiple tasks and work independently
- A strong team player with problem-solving skills
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