Event Project Coordinator

1 month ago

London, Greater London, United Kingdom Live Group Full time

About the Role

We are seeking a highly skilled and experienced Event Project Coordinator to join our team at Live Group. As an Event Project Coordinator, you will play a crucial role in delivering some of the best events in the industry.

Key Responsibilities:
  • Planning, management, and delivery of diverse projects including conferences, virtual, hybrid, and live events, road shows, exhibitions, and summits
  • End-to-end project management including client liaison, project planning, budget management, supplier coordination, management of internal resources, and integration of digital products
  • Supporting senior project managers on large-scale projects, taking responsibility for elements such as sponsorship, accommodation, or exhibition management
  • Budget creation, ownership, and reconciliation of up to £750K, securing client approvals, purchase orders, and issuing invoices
  • Collaboration, coordination, and direction of all departments and team members responsible for contributing to event delivery, ensuring the solution meets the client brief and objectives
  • Collaborating with our Digital Team to ensure best use of product and delegate management standards are met
  • Establishing regular client meetings, preparing agendas, and issuing meeting notes
  • Developing and managing timelines, risk registers, and status reports, ensuring events run to schedule and as expected

Requirements:

  • A strong track record of project management and experience in managing various projects, including cumulative event budgets of all sizes, exceeding £750K
  • Exceptional project management skills and business acumen, along with attention to detail, the drive to deliver continuous improvement, and a commitment to outstanding quality of delivery
  • Excellent understanding of event disciplines, including event and delegate management, technical services, exhibition management, digital, video, production, and print production
  • Confident and familiar with building and managing delegate management systems and understanding digital products
  • Proven financial acumen, with the ability to manage third-party suppliers, negotiate, and grow project profitability
  • Exceptional organization, project management, and documentation skills
  • Excellent verbal and written communication skills, both internally and client-facing
  • Agile and adaptive, with resilience and stamina to sustain performance under pressure
  • Ability to manage multiple projects in a fast-paced, time-sensitive environment
  • Good level of computer literacy, particularly the Microsoft Package
  • Excellent people management skills, with proven ability to lead and motivate delivery teams
  • Ability to work on the here and now but have the oversight to plan ahead
  • Independent worker, with the ability to self-prioritize workload according to business needs and excellent time management skills

Benefits:

  • A competitive salary of up to £55,000 per annum
  • A range of benefits, including health insurance, pension scheme, and annual leave
  • The opportunity to work with a leading events company, creating powerful communication strategies
  • Professional development opportunities, including training and career progression

About Us:

LIVE GROUP is a leading events company, creating powerful communication strategies designed to bring clients closer to their audiences, wherever they are. We combine extensive know-how with creative solutions to deliver interactive experiences beyond the conventional.

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