Event Project Coordinator
5 days ago
About the Role
We are seeking a highly skilled and experienced Event Project Coordinator to join our team at Live Group. As an Event Project Coordinator, you will play a crucial role in delivering some of the best events in the industry.
Key Responsibilities:- Planning, management, and delivery of diverse projects including conferences, virtual, hybrid, and live events, road shows, exhibitions, and summits
- End-to-end project management including client liaison, project planning, budget management, supplier coordination, management of internal resources, and integration of digital products
- Supporting senior project managers on large-scale projects, taking responsibility for elements such as sponsorship, accommodation, or exhibition management
- Budget creation, ownership, and reconciliation of up to £750K, securing client approvals, purchase orders, and issuing invoices
- Collaboration, coordination, and direction of all departments and team members responsible for contributing to event delivery, ensuring the solution meets the client brief and objectives
- Collaborating with our Digital Team to ensure best use of product and delegate management standards are met
- Establishing regular client meetings, preparing agendas, and issuing meeting notes
- Developing and managing timelines, risk registers, and status reports, ensuring events run to schedule and as expected
Requirements:
- A strong track record of project management and experience in managing various projects, including cumulative event budgets of all sizes, exceeding £750K
- Exceptional project management skills and business acumen, along with attention to detail, the drive to deliver continuous improvement, and a commitment to outstanding quality of delivery
- Excellent understanding of event disciplines, including event and delegate management, technical services, exhibition management, digital, video, production, and print production
- Confident and familiar with building and managing delegate management systems and understanding digital products
- Proven financial acumen, with the ability to manage third-party suppliers, negotiate, and grow project profitability
- Exceptional organization, project management, and documentation skills
- Excellent verbal and written communication skills, both internally and client-facing
- Agile and adaptive, with resilience and stamina to sustain performance under pressure
- Ability to manage multiple projects in a fast-paced, time-sensitive environment
- Good level of computer literacy, particularly the Microsoft Package
- Excellent people management skills, with proven ability to lead and motivate delivery teams
- Ability to work on the here and now but have the oversight to plan ahead
- Independent worker, with the ability to self-prioritize workload according to business needs and excellent time management skills
Benefits:
- A competitive salary of up to £55,000 per annum
- A range of benefits, including health insurance, pension scheme, and annual leave
- The opportunity to work with a leading events company, creating powerful communication strategies
- Professional development opportunities, including training and career progression
About Us:
LIVE GROUP is a leading events company, creating powerful communication strategies designed to bring clients closer to their audiences, wherever they are. We combine extensive know-how with creative solutions to deliver interactive experiences beyond the conventional.
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