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Project Support Specialist
2 months ago
About the Role
Hymans Robertson is seeking a highly organized and detail-oriented Project Coordinator to join our Third Party Administration team. As a Project Coordinator, you will play a key role in supporting the delivery of Client and Member Experience projects within our business unit.
Key Responsibilities
- Support Project Managers in the successful delivery of projects, ensuring timely completion and high-quality results.
- Plan and organize project meetings, including the production and sharing of meeting agendas, supporting papers, minutes, and updating the tasks board.
- Create and update internal Teams sites and client SharePoint sites/files, maintaining accurate version control procedures.
- Track and report on project budget spends and support the client billing process.
- Monitor and maintain project documentation to ensure an accurate picture of progress at any point in time and facilitate regular reporting.
- With guidance, create and develop project plans and other key project control documentation, based on agreed deliverables and timescales.
- Manage RAID logs and ensure project tasks are progressed/completed within pre-agreed timescales.
- Travel to client meetings and other Hymans Robertson offices, as required.
Requirements
- Experience working in a project role, with a strong desire to pursue a career as a project professional.
- Confident and experienced in facilitating meetings with senior stakeholders and clients.
- Strong time management, organizational, and prioritization skills to successfully meet deadlines and manage workloads.
- Proficient in Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint. MS Project experience would be an advantage but is not essential.
- An excellent communicator who works in a partnering and collaborative way, experienced in liaising directly with senior stakeholders/clients/third parties.
- A problem-solver with a strong can-do attitude and a hands-on approach.
- Able to remain calm and continue to deliver under pressure.
- Works flexibly in a fast-moving environment.
What We Offer
- A competitive salary and access to our profit share scheme.
- A flexible selection of employee benefits, so you can choose a package that best matches your lifestyle and needs.
- A collaborative and encouraging work environment where your thinking and ideas are encouraged.
- On-site mental health and wellbeing assistance.
- A commitment to helping you develop both personally and professionally, with mentoring opportunities and access to our award-winning learning portal, Aspire.
- Regular social activities, in addition to three days paid volunteering leave each year and a day's leave to celebrate your birthday.
- Hybrid working, allowing you to enjoy the positive wellbeing of working from home as well as the benefits of meeting colleagues in our sociable, modern office environments.
