Administrative Support Specialist

3 weeks ago


Cumbernauld, North Lanarkshire, United Kingdom Apleona HSG Facility Management Full time

About this role

Apleona HSG Facility Management is seeking a skilled Administrative Support Specialist to provide administrative support to the client, regional facilities managers, and wider contract team.

Key responsibilities:

  • Manage office functions, including raising job requests, raising purchase orders, and updating internal and client systems.
  • Be the first point of contact for any requests and assist with ensuring deadlines are met for submission of documentation relating to compliance, QHSE, KPI, and reporting.
  • Continuously identify and contribute to the improvement of administration processes and tasks and embrace a collaborative learning culture with your team and the wider business.

Requirements

  • Experience of providing administrative support to a team.
  • Experience of delivering customer service by telephone and email.
  • Excellent customer service skills.
  • Knowledge of operating standard office equipment.
  • Ability to prioritise and ensure tasks are done efficiently.
  • Good working knowledge of MS Word, Excel, Outlook, and PowerPoint.
  • Knowledge of and experience in the Facilities Management industry (desirable).

What we offer

  • Full training once you start.
  • A competitive annual salary of up to £24,000.
  • Access to Apleona employee benefits, including 22 holiday days, plus Bank Holidays, employee discounts via Perkbox, dental insurance, cycle to work scheme, access to a virtual GP, and access to a health & wellbeing app.

Apleona is an equal opportunities employer

We base all our employment decisions on merit, job requirements, and business needs.



  • Cumbernauld, North Lanarkshire, United Kingdom Sanctuary Group Full time

    About the RoleSanctuary Property Services, a leading provider of in-house repairs and maintenance services, is seeking an experienced Administrative Support Specialist to join their Property Services Administration team in Glasgow.Key ResponsibilitiesProvide administrative support to operational teams, ensuring efficient and comprehensive service...


  • Cumbernauld, North Lanarkshire, United Kingdom Apleona HSG Facility Management Full time

    Job Title: Technical Support SpecialistAbout the Role:We are seeking a skilled Technical Support Specialist to join our Business Applications team. As a key member of our team, you will provide first-line business application support and assist with system administration tasks for projects related to existing customers and new customer setups.Key...

  • Support Specialist

    2 months ago


    Cumbernauld, North Lanarkshire, United Kingdom beBee Professionals Full time £25,000 - £35,000

    Administrative Support RoleWe are seeking a highly organized and efficient Administrator to provide administrative support for our team in Cumbernauld, United Kingdom. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Handle incoming correspondence and maintain office supplies...


  • Cumbernauld, North Lanarkshire, United Kingdom beBee Professionals Full time £20,000 - £25,000

    We are looking for an Education Support Specialist to join our team at beBee Professionals in the United Kingdom. As a key member of our school community, you will play a vital role in supporting students and teachers.Key Responsibilities:Supervise and manage classrooms in the absence of the regular teacher.Deliver pre-prepared lesson plans and ensure...


  • Cumbernauld, North Lanarkshire, United Kingdom Apleona HSG Facility Management Full time

    Job SummaryApleona HSG Facility Management is seeking a skilled Systems Support Administrator to join our Business Applications team. In this role, you will provide first-line business application support and assist with system administration tasks for projects related to existing customers and new customer setups.Key ResponsibilitiesProvide technical...


  • Cumbernauld, North Lanarkshire, United Kingdom Apleona HSG Facility Management Full time

    Job Title: Systems Support AdministratorAbout the Role:We are seeking a skilled Systems Support Administrator to join our team at Apleona HSG Facility Management. As a key member of our Business Applications team, you will provide first-line business application support and assist with system administration tasks for projects related to existing customers...


  • Cumbernauld, North Lanarkshire, United Kingdom Apleona HSG Facility Management Full time

    **Apleona HSG Facility Management** is seeking a skilled **Systems Support Administrator** to join their team.The successful candidate will provide first-line business application support and assist with system administration tasks for projects in relation to existing customers and mobilisations for new customer setups.Key responsibilities will...


  • Cumbernauld, North Lanarkshire, United Kingdom Park's Motor Group Full time

    **Job Title:** Warranty Claims Specialist**Job Summary:** We are seeking a highly organized and detail-oriented individual to join our team as a Warranty Claims Specialist. As a key member of our warranty administration team, you will play a critical role in ensuring the smooth operation of our warranty processes.**Key Responsibilities:**Preparing and...


  • Cumbernauld, North Lanarkshire, United Kingdom CV Library Full time

    We are currently recruiting for an Equipment Support Specialist to join our dynamic team at CV Library. As an Equipment Support Specialist, you will be responsible for maintaining and repairing complex equipment, working closely with customers to resolve issues efficiently. A strong background in electrical and mechanical engineering would be advantageous,...


  • Cumbernauld, North Lanarkshire, United Kingdom beBee Professionals Full time £25,000 - £35,000

    We are seeking a Frontline Support Specialist to join our team at beBee Professionals in Cumbernauld. In this role, you will be responsible for providing exceptional customer service and support, as well as participating in operational workflows and collaborating with colleagues.Key Responsibilities:Provide timely and effective support to customers through...


  • Cumbernauld, North Lanarkshire, United Kingdom beBee Professionals Full time £25,000 - £35,000

    Administrative Support RoleWe are seeking a highly organized and efficient Administrator to provide administrative support for our team in Cumbernauld, United Kingdom. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Handle incoming correspondence and maintain office supplies...


  • Cumbernauld, North Lanarkshire, United Kingdom beBee Professionals Full time £20,000 - £25,000

    Job Title: Education Support SpecialistWe are seeking a dedicated Education Support Specialist to join our team at beBee Professionals. The successful candidate will be responsible for providing support to students and teachers in a classroom setting.Key Responsibilities:Supervise and manage classrooms to ensure students remain engaged in their work.Deliver...


  • Cumbernauld, North Lanarkshire, United Kingdom beBee Professionals Full time £25,000 - £35,000

    Administrative Support RoleWe are seeking a highly organized and efficient Administrator to provide administrative support for our team in Cumbernauld, United Kingdom.Key Responsibilities:Handle incoming correspondence and maintain office supplies and equipment inventories.Prepare and edit documents, reports, and presentations.Coordinate meetings,...


  • Cumbernauld, North Lanarkshire, United Kingdom beBee Professionals Full time £20,000 - £25,000

    We are seeking a highly motivated Education Support Specialist to join our team at beBee Professionals in Cumbernauld. As a key member of our educational program, you will support our teaching staff in creating a nurturing and effective learning environment.Key Responsibilities:Assist in the preparation of lesson plans and educational materials.Provide...


  • Cumbernauld, North Lanarkshire, United Kingdom Park's Motor Group Full time

    About the Role:We are seeking a skilled Warranty Administrator to join our team at Park's Motor Group. As a Warranty Administrator, you will play a crucial role in ensuring the smooth operation of our warranty services, supporting our branches and customers across the Lanarkshire area.Key Responsibilities:Prepare and submit claims to manufacturers accurately...


  • Cumbernauld, North Lanarkshire, United Kingdom beBee Professionals Full time £18,000 - £25,000

    As a Care Assistant with beBee Professionals in Cumbernauld, you will play a vital role in enhancing the quality of life for our clients. Your responsibilities will include assisting with daily personal tasks, such as bathing, dressing, and eating, as well as helping with the administration of medication and monitoring health-related conditions.Key...


  • Cumbernauld, North Lanarkshire, United Kingdom Quarriers Full time

    Job DescriptionAbout the RoleQuarriers is seeking a dedicated and compassionate Adult Support Specialist to join our Adult Supported Living services in North Lanarkshire. As a Support Worker, you will provide individualized support to adults and/or young people with a wide range of disabilities, promoting their independence and overall wellbeing.Key...


  • Cumbernauld, North Lanarkshire, United Kingdom beBee Professionals Full time £22,000 - £28,000

    We are looking for a Support Services Specialist to join our team at beBee Professionals.Job Summary:The ideal candidate will provide support to individuals with disabilities in their daily activities and personal development.Key Responsibilities:Provide support in daily living activities and encourage independence.Implement care plans and monitor...


  • Cumbernauld, North Lanarkshire, United Kingdom beBee Professionals Full time £20,000 - £25,000

    We are seeking a proactive Education Support Specialist to support our teaching staff in creating a nurturing and effective learning environment at beBee Professionals in Cumbernauld.Key Responsibilities:Assist in the preparation of lesson plans and educational materials.Provide support to students individually or in small groups to reinforce learning...


  • Cumbernauld, North Lanarkshire, United Kingdom beBee Professionals Full time £22,000 - £28,000

    As a Client Support Specialist, you will be responsible for delivering exceptional customer service and support. Key responsibilities include:Responding to customer inquiries and resolving issues in a timely and professional manner.Providing accurate information about our products and services.Working closely with other departments to ensure customer...