Real Estate Administration Manager

5 days ago


London, Greater London, United Kingdom Colliers Full time
Job Description

We are seeking a highly organised and detail-oriented individual to join our team as a Property Administrator in London. This is an exciting opportunity to work with a leading commercial real estate services company, providing support to the Account Director and existing SAP administration team through maintaining the SAP REFX system.

The successful candidate will be responsible for raising POs on behalf of the team to ensure timely payment of suppliers, supporting the delivery of reports on behalf of accounting and strategic teams through the provision of accurate lease and invoice data, and ensuring data accuracy for audit.

This role involves responsibility for the SAP REFX system, managing all lease data, including critical dates reporting (monthly), uploading new lease abstractions, and producing regular reports for the client.

Responsibilities
  • Upload and validation of newly abstracted leases and related documents to SAP REFX.
  • Liaise with Lease Administration who will provide a validation service on all lease abstracts.
  • Manage approval of lease abstracts (by Account Director and client where appropriate).
  • Produce monthly critical dates reports and exception reports (including management of the resolution of exceptions identified), reporting to the Account Director and the client.
  • Ensure all new critical dates identified are entered onto the weekly Transaction Tracker report as new projects, or archived with appropriate reasons.
  • Act as the client's main point of contact for lease data related queries.
  • Quarterly financial reporting on lease commitment and income downloads.
  • Support with weekly project tracker and other account administration where required.
  • Manage monthly and quarterly rental and service charge postings for EMEA.

The ideal candidate will have prior experience in a similar role, ideally with knowledge of Lease Administration, experience of working with SAP REFX, and prior experience of working within a team environment. Highly organised and detail orientated, the successful candidate will also have the ability to produce reports for client review and spot and highlight errors or anomalies.

Benefits
  • A competitive salary of £45,000 per annum.
  • Opportunities for professional development and growth within the company.
Estimated salary: £45,000.

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