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Office Administrator

2 months ago

Lichfield, Staffordshire, United Kingdom SS&C Technologies Holdings Full time
Job Overview

About SS&C Technologies Holdings

SS&C Technologies Holdings is a leading global provider of investment, financial services, and software solutions for the financial services and healthcare industries. As a forward-thinking organization, we are seeking a highly organized and skilled Office Manager to join our Property team in Lichfield.

Key Responsibilities:

  • Facilities Management - Collaborate with building management and external engineers to ensure the optimal performance of the building's mechanical and electrical infrastructure. Address any defects or issues, escalating them to line management as necessary.
  • Tenant and Landlord Liaison - Familiarize yourself with the lease obligations and serve as the primary point of contact for building management, attending tenant meetings as required.
  • Procurement and Supplies - Procure office materials and services as needed to support the business.
  • Space Planning and Move Management - Assist with coordinating and implementing space planning requirements.
  • Contractor Management - Oversee contracts and serve as the main point of contact for subcontractors performing work on the building fabric on behalf of the landlord and contractors providing services for SS&C.
  • Security and Access Control - Administer the access control and CCTV system, issuing passes to authorized individuals and suspending passes as per leavers procedure.
  • Visitor Management - Ensure visitors to the office are recorded and have suitable identification.
  • New Hire and Termination Support - Collaborate with the HR and onboarding team to coordinate the new hire and termination process, welcoming new hires and ensuring they have the necessary resources.
  • Health and Safety - Proactively manage health and safety within the office space, conducting regular risk assessments and audits, and maintaining records.
  • Health and Safety Documentation - Work with line management to coordinate and deliver workstation assessments, personal evacuation plans, accident investigations, and fire and first aid coordination.
  • Meeting and Event Coordination - Ensure meeting rooms are ready for use and arrange office events in conjunction with the management team.
  • Building Point of Contact - Serve as the nominated point of contact for alarm activations or works requiring office attendance outside of core hours.
  • Perform other ad-hoc tasks as assigned by your manager.

Requirements and Qualifications:

  • Enthusiastic, organized, and self-motivated individual with the ability to work autonomously and as part of a close team.
  • Ability to handle multiple tasks simultaneously, responding promptly to urgent requests when necessary.
  • Excellent communication and interpersonal skills.

We encourage applications from individuals with diverse backgrounds and experiences, particularly those from underrepresented groups, to bring a range of perspectives to our organization.