Accounts Payable Specialist
3 weeks ago
Accounts Payable Specialist - TEMP
This role is to assist the team while the Transaction Manager is away on sabbatical. The role will report directly to the Senior Financial Reporting Manager and work closely with the existing Accounts Payable Specialist to keep on top of the purchase to pay cycle.
Key Responsibilities
- Process approved supplier invoices, inter-company, out of pocket, and company credit card expenses across several business functions and entities using RPA, SAP Concur, and Microsoft D365.
- Manage the AP mailbox and respond to internal and external queries with a 48-hour turnaround in a professional manner and escalate to the correct parties where necessary.
- Prepare monthly reconciliations with all supplier accounts, including multiple intercompany accounts, and resolve any issues.
- Ensure all transactions are posted to the correct general ledgers, including fixed assets and prepayments, and investigate to resolve any discrepancies.
- Run Outstanding Company Credit Card reports and follow up with relevant stakeholders to ensure expense claims are submitted within the Travel and Expense policy.
- Prepare weekly supplier and employee expense payment runs in accordance with supplier payment terms and ensuring payments are forecasted and budgeted for.
- Review payment runs and ensure invoices are fully matched to purchase orders or approved via approval workflow and payments are to the correct bank accounts.
Requirements
- Experience in the accounts payable function.
- A methodical approach that allows delivery of key priorities within a given timeframe.
- Initiative and enthusiasm to complete tasks and resolve issues where conflicting priorities may arise.
- High attention to detail.
- Confidence in liaising with all different levels of stakeholders in a professional and focused manner.
- Ability to manage relationships with stakeholders and suppliers, including remotely where necessary.
- Strong IT/system skills, preferably with MS Dynamics 365 and SAP Concur.
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