Parish Administration Clerk

We are looking for a highly skilled and motivated individual to fill the role of Parish Administration Clerk. This position involves providing administrative support to the Parish Clerk/Proper Officer in carrying out all functions, particularly serving or issuing notifications required by law of a Parish Council.

Responsibilities:

• Ensure that statutory and other provisions governing or affecting the running of the Council are observed.
• Prepare agendas for meetings of the Council and Committees, and attend such meetings to prepare minutes for approval.
• Attend any meetings of the Council and/or its committees/subcommittees as directed by the Clerk.
• Receive correspondence and documents on behalf of the Council and deal with them or bring them to the attention of the Clerk/Council.
• Study reports and data on Council activities and discuss matters with specialists as directed by the Clerk to produce reports for circulation and discussion.
• Support the Clerk in preparing and developing policies, strategies, and procedures, and monitor their implementation.
• Act as the representative of the Council if required.
• Issue notices, prepare agendas and minutes for the Parish Meeting, and attend assemblies as required.
• Oversee the update and maintenance of the Council's website and IT equipment, and prepare publicity material.
• Attend training courses or seminars as directed by the Clerk to acquire necessary professional knowledge.
• Work towards achieving the status of Qualified Clerk as a minimum requirement for effectiveness in the role.
• Be a member of the Society of Local Council Clerks.
• Assist the Clerk in preparing, monitoring, and balancing the Council's accounts for monthly reconciliation.
• Prepare VAT returns and complete online submissions to HMRC quarterly.
• Ensure timely preparation of estimates and budgets for precept setting under the direction of the Clerk.
• Manage and maintain the asset register appropriately.
• Assist with procurement of goods and services and management of contracts as per Financial Regulations.
• Ensure the Council's Health and Safety and risk assessment obligations are met.
• Undertake additional duties as required, commensurate with the level of the role.

Salary:

£30,000 - £40,000 per annum, dependent on experience.