Grants Management Coordinator
4 weeks ago
Job Summary:
The City of Birmingham seeks a highly qualified Grants Management Coordinator to oversee the preparation of grant applications and manage the administration of special funding projects. This role involves preparing financial and budgetary documents for grant funding bodies, coordinating contracts with diverse grant-sanctioned organizations, assessing incoming grant proposals, and ensuring that grant-sanctioned organizations adhere to the required grant regulations and guidelines.
About the Role:
This Grants Management Coordinator position is responsible for coordinating contracts, grant proposals, and disbursements with organizations, grant-approved agencies, and sub-recipients. The successful candidate will prepare financial and budgeting information, manage meetings related to gathering and disseminating grant information, and monitor agencies' use of grant funds to ensure compliance with all mandated grant rules and regulations.
Key Responsibilities:
- Prepare financial and budgeting information by preparing project summaries and budget amendments to ensure operation within legal and regulatory requirements.
- Manage meetings related to gathering and disseminating grant information by organizing and conducting meetings, preparing information, and providing trainings to ensure that all stakeholders are informed.
- Monitor agencies' use of grant funds by conducting risk analysis and verifying they are compliant with all mandated grant rules and regulations to ensure that grant funds are used for their intended purpose.
- Prepare reports for supervisors and government agencies by writing summaries, reviewing numbers, and filing reports regarding the status of funding and grant activities to comply with funding and grant requirements.
Requirements:
- Valid driver's license.
- Experience working with and interpreting the legal requirements regarding contracts and contract preparation/execution.
- Experience in project/program management to include planning, implementing, auditing, and financial reporting.
Preferred Qualifications:
- Bachelor's degree or higher in Public or Business Administration or related field (e.g., Accounting, Finance, Management, Government, or Social Work).
- Experience ensuring grant compliance with ancillary federal and state regulations (e.g., Davis Bacon, Procurement, Alabama Bid Law, HUD-11 surveys, environmental, or monitoring pay requests).
- Experience preparing comprehensive reports including financial reports.
- Experience administering and implementing other federal programs (e.g., Community Development Block Grant, Emergency Solutions Grant, HOME).
Work Environment:
Work is conducted mostly indoors in an office setting, with periodic field visits to external locations. Work involves use of standard office equipment, such as computer, phone, copier, etc.
Physical Demands:
Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods.
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