Financial Operations Assistant
4 weeks ago
Job Purpose:
The role of the Financial Operations Assistant is to support the team in ensuring that suppliers are paid correctly, on time, and in full, without disrupting supplies to the Halfords Garage Business. The Financial Operations Assistant will also be responsible for maintaining accurate financial records and supporting the Team Manager as detailed in the responsibilities below.
Key Responsibilities:
- Build strong commercial relationships with the supplier base to avoid service impact.
- Purchase invoice processing against Purchase Orders.
- Raising discrepancies with suppliers.
- PO query resolution to push invoices through the system for payment.
- Monthly reconciliation of supplier statements and investigation of any spurious balances.
- Providing Ops teams with Garage invoice matching data to help with query resolution and to drive compliance across the estate.
- Liaising with Garage colleagues and other key stakeholders to assist with queries.
- Payment processing and allocation, including BACS and DD.
- Payment query resolution.
- Investigation of historic balances across the ledger.
- Payment runs.
- Support the assigned Team Leader with Continuous Improvement activities and helping to drive best practice.
- Ad-hoc audit queries in relation to suppliers.
Key Skills:
- A keen eye for detail, with a high level of accuracy required.
- Proficient in Excel.
- SAP knowledge is advantageous, but not essential.
- Previous Accounts Payable experience, preferably with invoice matching experience and dealing with Purchase orders.
- Self-motivated and able to work to deadlines.
- Flexible approach to work and being able to juggle priorities.
- Excellent organisational skills.
- Strong communication skills, especially with key stakeholders.
Company Culture:
The Financial Shared Services team has worked hard to achieve a strong reputation both inside and outside the organisation. All team members are expected to participate in the drive for both process and service improvement. Display behaviours in line with Halfords Values.
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