Project Coordinator
1 week ago
Salary: £40,000 - £50,000 per annum
Job Type: Full-time
About the Role:We are seeking an experienced Project Coordinator to join our Projects team at Integral UK LTD. As a key member of our team, you will be responsible for providing administrative support to our Operations & Project Managers, as well as clients across the UK Banking Hub.
Main Responsibilities:
- Assisting project teams in raising and updating jobs on various IT systems
- Ensuring Purchase Orders are raised for suppliers and materials to maintain program deadlines
- Dealing with supplier and contractor queries
- Organising, attending, and leading stakeholder meetings
- Documenting and following up on all important actions and decisions from meetings
- Supporting the Operations & Project Managers with day-to-day tasks
- Ensuring stakeholders' views are managed towards the best solutions
- Creating project management calendars for each goal and objective
- Ensuring projects adhere to agreed frameworks
- Assessing, reporting, and updating all stakeholders on potential project risks
- Updating all stakeholders on project changes
- General administrative duties including entering staff timesheets weekly
- Liaising with the supply chain
- Creating site files and information for project team documentation
- Customer care
- Assisting with project communications
- Providing cover for other coordinators for leave and sickness reasons
- Flexibility on working hours depending on workload ebb and flow
About You:
- Ability to build positive relationships with the team and stakeholders
- Excellent communication skills using appropriate styles and methods
- Minimum 2 years' demonstrable experience in a similar role
- Sound understanding of Health and Safety
- Ability to compile O&M manuals for sites upon completion of works
- Role model enthusiasm and energy about their work and encourages others to do the same
- Demonstrate resourcefulness when acquiring additional expertise
- Use tact and diplomacy to exchange information and handle sensitive issues
- Project a professional demeanor with colleagues, clients, and their customers
- Ability to clearly communicate work tasks and win the commitment of others to achieving high levels of operational performance
- Exceptional interpersonal, written, and verbal communication skills
- Ability to build positive relationships with team to speedily resolve day-to-day operational problems
- Self-motivated and capable of working within a team environment
- Ability to maintain an objective and positive focus through periods of high and sustained work pressure whilst adhering to strict project deadlines
Essential Qualifications/Experience:
- Computer literate with proficiency in Excel, Word, and Microsoft Outlook
- Ability to multi-task and prioritise workload, achieving maximum results
- Exceptional communication skills at all levels both written and verbal
- Proven history of exceptional organisational skills
- Competent level of administrative skills
- Attention to detail and accuracy are key attributes
- Must possess a positive attitude
- Willingness to learn new processes and procedures
- Previous experience in a similar role within a fast-paced environment
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