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HR Generalist

4 weeks ago

Cheltenham, Gloucestershire, United Kingdom Cobalt Full time
Job Title: HR Generalist

Main Responsibilities:

As an HR Generalist at Cobalt, you will be responsible for providing an efficient, effective, and timely customer-focused HR service to the charity. Your primary duties will include providing generalist advice and guidance to managers, supporting employee relations and performance management, and ensuring that policies and procedures are consistent and updated in line with employment legislation or regulatory changes.

Key Responsibilities:

* Provide HR advice, guidance, coaching, and training to managers within your sphere of knowledge to support effective employee relations, staff engagement, wellbeing, and retention.
* Support the delivery of a management development training program.
* Assist managers with disciplinary, grievance, flexible work requests, absence management, and other formal or informal processes, offering first-line advice, ensuring they are effectively managed, timelines adhered to, taking minutes, updating records, and generating follow-up documentation.
* Support the Head of HR to review contracts, contractual terms, terms and conditions, benefits, and operating practices.
* Review, research, create, and implement people-related policies, procedures, terms and conditions, wellbeing initiatives, and benefits.
* Contribute to the charity's recruitment strategy and recruitment and selection processes, supporting managers to determine job descriptions, terms and conditions, selection processes, and participating in interview panels.
* Collate and analyze management information, reporting trends and making recommendations.
* Support the development of the HRIS, effectively managing changes and/or implementation of new systems to ensure the needs of the HR team and wider business are met.
* Identify opportunities for business improvement and make recommendations for changes to people processes across the business, including process mapping changes and ensuring documentation is version controlled.
* Undertake and complete identified projects to support continuous improvement.
* Ensure that employee records are accurately and efficiently maintained (both electronically and hardcopy) and are regularly checked and reviewed.
* Monitor the completion and confirmation of probationary periods.
* Develop and maintain strong relationships with managers and employees across the business.
* Provide cover by completing monthly payroll reconciliation checks and administering and finalizing data required for the monthly payroll run to the outsourced payroll provider to ensure salary payments are made on time, and that pension, HMRC, and other payments can be made on time.
* Act as the first point of contact for telephone calls and visitors to the HR Department providing a high level of customer service.
* Maintain total confidentiality and discretion with regard to employee data and HR information at all times.
* Complete general HR administrative tasks including filing, photocopying, and raising purchase orders, delegating these tasks as appropriate.

Specific Duties:

Any other duties in accordance with the level of the role.

Management of Resources:

Monitor and maintain sufficient and appropriate supplies to support the department.

Teamwork:

Work collaboratively with other departments within Cobalt, take an active part in team meetings, champion the professional integrity of the organization, adhere to corporate policy and procedure, and advise and mentor staff members, particularly junior staff members.

Confidentiality:

Under no circumstances, either during or after the end of your employment, may you divulge to any unauthorized person confidential information relating to the Charity.

Data Protection:

If required, obtain, process, and/or use information held on computer or other IT systems in a fair and lawful way. Hold data only for specific registered purposes and not use or disclose it in any way incompatible with such purpose. Disclose data only to authorized persons or organizations as instructed.

DBS Disclosure:

All appointments are subject to a satisfactory initial DBS check by the Disclosure and Barring Service and satisfactory repeat checks, carried out in line with the policy in force at the time. Failure to disclose any convictions or cautions may result in the withdrawal of the post or termination of contract.

Equality and Diversity:

It is the responsibility of all employees to support the Charity's vision of promoting a positive approach to diversity and equality of opportunity, to eliminate discrimination and disadvantage in service delivery and employment, and to manage, support or comply through the implementation of Equality & Diversity Strategies and Policies.

Health & Safety:

In addition to any responsibilities specified within your job description above, it is your duty to take reasonable care of the health and safety of yourself and of other people who may be affected by actions and omissions at work. Co-operate with the employer in ensuring that all statutory and other requirements are complied with.

Infection Control:

Make yourself aware of your responsibilities for infection prevention and control. Co-operate with the employer in ensuring that all infection prevention and control policies and procedures are complied with. Conduct hand hygiene in accordance with Cobalt policy, challenging those around you who do not.

Information Governance:

You should be aware of all information governance policies and procedures, in order to ensure necessary safeguards are upheld for the appropriate use of patient and personal information. You are required to undertake the Data Protection training included in the NHS IT Governance Toolkit as instructed.

Personal Development:

You are required to participate in the organization's annual appraisal scheme. The end-of-year appraisal will include a personal development review where progress made over the last year is discussed and agreed. Focus on the following year's departmental and personal objectives will be identified, discussed, and agreed. You are expected to maintain competency, learn new techniques and technology as required, and retain records of continuing professional development (CPD) to ensure continuity of membership to your professional organization. All staff are encouraged to participate in training/activities that will help develop their wider skills and assist them in managing their personal welfare and be attentive to the welfare of colleagues. Completion of Cobalt Health's mandatory training program is required.

The Environment and EMS:

Cobalt is committed to protecting the local and global environment and supporting the development of the concept of sustainable healthcare. To help achieve these aims, Cobalt has developed an Environmental Management System (EMS) to proactively manage the charity's impact on the environment, and you have a crucial role to play within it. In addition to attending training and any responsibilities specified within your job description above, you are required to familiarize yourself with Cobalt's EMS and policies, to understand and contribute to the achievement of Cobalt's environmental objectives and targets, and to provide feedback through line management or CSR Champions.

This is an outline of the post-holder's duties and responsibilities.

It is not intended as an exhaustive list and may change from time to time in order to meet the changing needs of the Charity. This post is subject to the terms and conditions of employment of Cobalt Health.