Office Operations Manager

1 week ago

London, Greater London, United Kingdom NHS Blood and Transplant Full time
Job Summary

The Office Operations Manager is a pivotal role within the Plasma for Medicine Directorate at NHS Blood and Transplant. This position involves providing administrative support to the Director's office, ensuring seamless communication between internal and external contacts, and prioritizing tasks efficiently.

Main Responsibilities
  • Acting as a liaison between the Manager(s) and other departments or organizations to ensure timely handling of requests.
  • Collaborating with the Executive Assistant to maintain the smooth operation of the Director's office and prioritize administrative duties effectively.
  • Deputising for secretarial and administrative staff as required and providing general administrative support.
  • Organising meetings, preparing agendas, taking minutes, and monitoring progress on actions.
  • Ensuring accurate and up-to-date records, receiving and making calls, and undertaking routine correspondence using Microsoft Office 365.
About You
  • You will have experience in managing bring forward systems, chasing progress on actions, and working in a busy office environment.
  • You should be highly proficient in Microsoft Office, including Word, Excel, PowerPoint, Teams, and SharePoint.
  • Able to work effectively across different directorates, handle conflicting deadlines, and priorities, and produce meeting agendas and minute-taking skills are essential.
What We Offer
  • This role offers hybrid working opportunities and flexible working arrangements where feasible.
  • NHSBT promotes a culture of continuous learning, offering a range of activities to support personal and professional growth through our Thrive program.
  • The NHS pension scheme provides a secure financial future, and 27 days annual leave (pro rata for part-time) plus Bank Holidays, increasing to 29 days after 5 years' service and to 33 days after 10 years.
Estimated Salary: £25,000 - £35,000 per annumLocation: Various NHSBT sites

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