Administrative Assistant

4 weeks ago


London, Greater London, United Kingdom Owen Reed Full time

Job Title: Commercial and Litigation Secretary

Owen Reed is recruiting an experienced Property Litigation Secretary to join a top law firm in London. The Dispute Resolution Team is seeking a skilled candidate to provide comprehensive litigation services, including commercial and financial disputes, contentious trust and probate cases, and property conflicts.

  • Efficiently coordinating and managing multiple schedules and appointments.
  • Creating documents and presentations using Microsoft Office applications.
  • Maintaining professional and timely communication with clients.
  • Organising domestic and international conference calls.
  • Scheduling internal and external meetings.
  • Completing and submitting expense reports.
  • Coordinating Continuing Professional Development (CPD) points and training seminars.
  • Arranging UK and overseas courier services.
  • Handling photocopying, scanning, faxing, and filing as needed.
  • Managing email correspondence, including attachments and filing.
  • Preparing monthly bills and draft narratives.
  • Opening and closing files as required.
  • Collaborating with departmental staff and partners to prioritise tasks.
  • Monitoring account balances and bill payments within the system.
  • Maintaining a detailed log of billing information.
  • Ensuring the upkeep and organisation of departmental directories.
  • Assisting colleagues within the department as necessary.

Required Skills:

  • Excellent word processing skills.
  • Advanced competency in Office 2010 (Outlook, Word, Excel).
  • Strong organisational skills and attention to detail.
  • Ability to maintain confidentiality and adaptability.
  • Professional demeanour with strong written and verbal communication skills.
  • Ability to prioritise and multitask effectively.


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