Event Coordinator

1 month ago

Manchester, United Kingdom Planit Full time
Job Title: Senior Event Planner

Planit is seeking a highly skilled Senior Event Planner to lead the delivery of exceptional events for key client accounts. As a key member of our team, you will work closely with project teams and the wider Planit team to deliver connected, inclusive, and transparent event experiences that align with business outcomes and audience needs.

Key Responsibilities:
  • Collaborate with senior team members to effectively manage a diverse portfolio of events, ensuring they are connected to business outcomes and audience needs.
  • Partner with the Head of Events / Event Director to innovate, establish, and refine standards and procedures that challenge the traditional event model.
  • Engage with clients to define event objectives, gather detailed briefs, and craft tailored event solutions that prioritise inclusivity and wellbeing.
  • Develop and execute detailed project plans, ensuring every task is completed on time and milestones are met.
  • Utilise Planit's vast network to source, communicate with, and manage event suppliers transparently, avoiding the typical 'murky markups' of the industry.
  • Lead the creation and distribution of comprehensive event briefing documents.
  • Ensure event health and safety, including the preparation of Risk Assessment Method Statements, Event Plans, and Emergency Procedures.
  • Oversee and coordinate all staff, subcontractors, and participants to ensure seamless event execution that reflects our commitment to diversity, equity, and inclusion.
  • Create and manage event budgets, negotiating with suppliers, venues, and subcontractors to secure top-notch services at fair and transparent prices.
  • Collaborate with Directors, designers, and consultants to develop branding and marketing materials for events, ensuring they align with our values of inclusivity and excellence.
  • Work with clients to create engaging, compelling content that resonates with diverse audiences.
  • Book travel and accommodation at competitive rates when needed.
  • Handle financial administration, including payments, invoicing, and income collection, with a focus on transparency and fairness.
  • Manage work placement students, ensuring they gain valuable experience in an inclusive and supportive environment.
Requirements:
  • Solution focussed mindset
  • Significant experience in event management, with a focus on delivering inclusive and connected experiences.
  • Proven experience in financial management, including transparent budgets and expenditure.
  • Skilled negotiator, with a commitment to fair and transparent dealings with subcontractors.
  • Ability to build and maintain strong working relationships with a diverse range of suppliers, subcontractors, and clients.
  • Demonstrated project management expertise, with a focus on inclusivity and connection.
  • Commercially focused with a creative flair for inclusive event solutions.
  • Strong forward planning abilities, with a knack for anticipating issues and devising immediate solutions.
  • Strong written and verbal communication skills, with an emphasis on clear and inclusive language.
  • Willingness to travel and flexibility with working hours.
  • Experience in event Health and Safety risk management, with a focus on wellbeing and inclusivity.
About Planit:

At Planit, we believe that a diverse and inclusive workplace is essential for driving innovation and delivering exceptional events. We are committed to creating an environment where everyone feels valued, respected, and supported, regardless of their race, gender, sexual orientation, gender identity, disability, age, religion, or any other protected characteristic.

We offer robust training and development opportunities, including mentorship and access to industry-leading resources, to help you grow in your career. We also provide flexible working arrangements, wellbeing support, and inclusive practices to ensure that everyone can thrive in our workplace.

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