Waste Management Coordinator

1 month ago


Kidderminster, United Kingdom Swift Temps Ltd Full time
Job Description

This is a fantastic opportunity for someone wishing to support and coordinate internal teams with relevant administration support and information.

Main Responsibilities
  • Co-ordination with the Sales Team:
    • Liaise with Sales Managers to raise and issue sales quotations to Clients, action any requests for follow-on documentation and process job acceptances where relevant.
    • Assist in maintaining individual Sales Managers sales logs to enable accurate forecasting and forward planning by the Business as part of the growth strategy.
    • Provide post-transaction Client Reporting services including provision of completed consignment notes, duty of care notes, copy invoices, and certificates of disposal.
    • Secure Purchase Order Numbers from Clients as necessary.
    • Data entry into the Integrated Waste Software package (IWS) to ensure all pricing remains current.
    • Reconciliation of completed job paperwork to ensure accurate invoicing.
    • Liaison with 3rd party disposal providers to obtain 'direct to disposal' information to ensure accurate invoicing.
  • Co-ordination with the Finance Team:
    • Data entry into IWS for all invoice build requirements.
    • Support the Finance Team to resolve queries/anomalies with invoices.
    • Provide credit application forms and proforma invoice details for new customers.
  • Co-ordination with the Technical Team:
    • Assist as required with waste list interpretation and correlation at the acceptance stage of the Sales Order Process.
    • Resolution of incoming load queries and any required updates to IWS prior to invoicing, including Non Conformance Reports etc.
  • Co-ordination with the Operations Team:
    • Receive from and process all final incoming waste paperwork and clarify any weight/quantity information and anomalies prior to invoicing.
    • Support the Operations Team (including referencing other areas of the Business as is necessary) with any data entry requirements into IWS to ensure all associated non-waste invoicing is completed.
  • General Activities:
    • Assist with answering incoming telephone calls and redirect as necessary.
    • Support Sales Team members as required on a project by project basis.
    • Provide Management Information and support to all areas of the Business as may be required to ensure the needs of the Business are being met at all times.
    • In Scotland, the role will provide bespoke services to the Scottish Operations Department, including but not limited to:
      • Managing Operations Diary.
      • Scottish Environment Protection Agency related duties and responsibilities.
      • Scheduling and booking waste disposal and transport requirements, including requesting Purchase Order Numbers from Finance.
      • Liaise with suppliers for maintenance and upkeep of the Scotland office.

Hours: 08.00-16.00

Pay: £12.00 per hour



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