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Finance and Payroll Administrator
2 months ago
We are seeking a highly skilled and experienced Finance and Payroll Administrator to join our team at Absolutely Recruitment. The successful candidate will be responsible for undertaking the production of detailed and complex financial reporting and contributing effectively as part of a team to ensure the smooth day-to-day running of the department.
Key Responsibilities- Finance Administration (75-80%)
- Assist in the coordination and running of the Finance Department by preparing financial reports as required, managing communications, and dealing with queries promptly and accurately.
- Support the maintenance and management of the purchase ledger, including reconciliation, and carry out spot checks of coding, authorization, posting, and filing accounts payable invoices and FBU personnel's expenses.
- Support the management of petty cash floats, including paying out, analyzing, reconciling, posting, and security.
- Support the setup and maintenance of filing systems, both electronic and manual, ensuring proper governance in the production and maintenance of standard finance forms.
- Provide training and support to Regional Treasurers in respect of accounting software, recording financial information, analyzing, and posting regional expenditure.
- Set up and maintain fixed asset registers for the FBU motor vehicles and FBU land and buildings, calculating and posting annual depreciation on fixed assets, and calculating profit or loss on disposal of fixed assets.
- Producing department/campaign/sectional committee or regional budgets and calculating year-end variance reports. Assisting with the preparation and monitoring of budgets as may be directed.
- Coordinate and administer the FBU credit cards (including auto cards), including setting up, monitoring expenditure, and vouchers from card holders, analyzing card expenditure, and posting visa card expenditure.
- Assist with bank reconciliations in relation to the FBU's accounts, including internal transfers.
- Assist in the preparation of PAYE agreement schedules and arranging International Money Transfers.
- Generate correspondence as appropriate on own initiative or as directed, including obtaining the relevant authorization as necessary and undertaking distribution as required.
- Update information on the cash flow report as required in the absence of the Finance Manager.
- Carry out relevant research and assist the Finance Manager in the production of management reports, including producing computerized reports and providing relevant financial information as required.
- Payroll Processing
- Preparation and processing of the monthly payroll, including calculating employees' entitlement to occupational sick pay, SSP, SMP, inputting changes, checking the payroll, generating payslips, ensuring timely electronic bank payroll runs, month-end reporting, and reconciliations.
- Ensuring Real Time Information reports are made in accordance with HMRC requirements and deadlines.
- Ensuring the accurate calculation of all salary, expenses, and allowances payments, and all deductions are made accurately and that payments are made to the appropriate authorities on a timely basis.
- Manage pension auto-enrollment in line with the legislation and work with the Pension Scheme Actuary to ensure that the occupational Pension Scheme is administered correctly and effectively.
- Maintenance of all salary records to meet statutory requirements.
- Year-end processing, including the production of P60s and P11Ds.
- Apply the annual pay awards, updating salaries, grades, and bandings after each annual uplift.
- Maintaining a register of current and prepayments of Officials' allowances.
- Deal promptly with routine payroll and pension queries from staff and HR.
- Assist with ad-hoc investigations and reports.
- Posting payroll journals for each pay run and reconciliation of the payroll control accounts.
- Liaison with HR to ensure all payroll changes, absences, and other relevant matters are accurately processed.
- A high standard of Maths and English (GCSE Level or equivalent).
- A minimum of 2 years' experience of working in accounts and payroll.
- A relevant accounting qualification or part qualification, such as AAT.
- Relevant payroll qualification (desirable).
- Intermediate knowledge of accounting and payroll.
- Experience of using financial/accounting software packages, ideally Sage 50 payroll and Access accounting.
- Excellent IT skills, including experience of producing spreadsheets, using Microsoft packages, including Word, Excel, PowerPoint, Access, and Email, as well as knowledge of presentations and reports.
