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Project Coordinator

2 months ago

Tonbridge, Kent, United Kingdom Swegon Ltd. Full time

We are seeking a skilled Projects Engineer to join our Projects/Internal Team department, reporting into the Project Manager. As a remote worker, you will be required to visit customer sites, meeting with customers to discuss project details. You will be provided with a company car.

Job Summary

The successful candidate will be responsible for coordinating and planning activities for the successful management, supply, delivery, and commissioning of technical projects. This will involve ensuring completion within timescale, budget, and in line with customers' order requirements. You will also support the sales team by providing information for quotations and work closely with the Sales and Service teams, customers, suppliers, and sub-contractors to ensure the successful delivery of the project.

Main Responsibilities

  • Working with the internal project and administration team to deliver timely and accurate order processing and project management for the company's orders and projects assigned to you.
  • Assisting the Project Manager with managing projects and tasks.
  • Providing technical or quotation support to the team when required.
  • Providing effective information and support to the Projects, Sales & Service teams.
  • Providing technical assistance direct to customers and in-house service engineers on the full range of Swegon/Bluebox/Lemmens products as well as a range of other manufacturers' units.
  • High level of customer service and the ability to communicate effectively with all levels of customers, contractors, and suppliers.
  • Ability to work as part of a team or in a stand-alone role using initiative.
  • Travelling to and visiting customer sites.
  • Obtaining best prices from approved suppliers for preparation of quotations, when required.
  • Keeping records of project costs and budget control.
  • Maintaining and updating the company's business systems and records.
  • Progressing purchase orders to suppliers.
  • Responsible for checking and verifying supplier order acknowledgements and confirmations upon receipt, where required.
  • Ensuring processes are in line with QA work instructions and procedures utilising controlled forms and templates.
  • Assisting the Project Manager in the production of required reporting where required.
  • Providing information to Product Managers on any technical, warranty issues or product failures.
  • Generating reports as requested.

Required Experience

  • HVAC Experience, preferably in AHUs or Chillers/Heat Pumps.
  • Experience of planning, organising, and managing resources and systems to bring about the successful completion of specific project goals.
  • Knowing the value of effective process management and associated documentation.
  • Develop and deliver progress reports, proposals, quotes, and required documentation.
  • Delivering projects within the financial requirements of a business in a timely manner.
  • Database and operating systems experience.

Desirable Experience

  • M&E Engineering Experience.
  • Management and Leadership.
  • Sub-contractor/Supplier management.
  • Experience of using bespoke operating CRM systems and bespoke selection systems in a sales and/or service environment.
  • Knowledge and experience of logistics both UK and International – training can be provided.
  • Experience working within ISO quality standards.

Essential Qualifications/Education:

  • GCSE / A Level or equivalent, (including IT).
  • Computer literate in MS Office, ERP and database operating systems.
  • Full UK Driving licence.