Project Engineer

4 weeks ago

Newport, Newport, United Kingdom WittKieffer Full time
Job Summary

We are seeking a highly skilled Project Engineer to join our team in Costa Mesa. As a Project Engineer, you will be responsible for providing administrative support to the Education Project Team, including correspondence processing, routine filing, and maintenance of office supply stock levels.

Key Responsibilities
  • Provide administrative support to the Education Project Team, including correspondence processing, routine filing, and maintenance of office supply stock levels.
  • Coordinate arrangements for meetings and training as required.
  • Assist in preparing written materials, including correspondence, reports, procedures, and guidelines related to project file maintenance and document control.
  • Oversee the review, approval, and payment process of contractor and consultant monthly payment applications, including detailed reviews of the IOR and LOR invoices, by liaising with the appropriate internal and external parties.
  • Log invoice data into program management software system. Assist Project Controls staff in preparing documents for District monthly reports and other controls requirements.
  • Assist in providing general accounting and administrative support to the Education Project Team as directed.
  • Identify vendor billing discrepancies or inconsistencies and resolve expeditiously.
  • Assist in contracts/task orders/purchase orders financial close out process.
Requirements
  • 5 years of administrative experience in a fast-paced office environment.
  • Must be proficient with Microsoft Office.
  • Must have keyboarding/computer experience.
  • Must have very strong organizational skills, knowledge of office administration.
What We Offer

We offer a comprehensive, competitive benefits package and a great place to give your talents. Our employees are the key to our success, and we are committed to providing them with an inclusive environment and projects that make a difference in the lives of others.

We are an equal opportunity employer and make employment decisions on the basis of merit. We prohibit unlawful discrimination based on race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, and medical conditions including genetic characteristics, sexual orientation, or any other consideration made unlawful by federal, state or local laws.

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