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Project Coordinator

2 months ago

Sevenoaks, Kent, United Kingdom Technical Global Solutions Full time
Job Overview

Job Title: Project Support Coordinator

Role Summary:

The Project Support Coordinator will play a vital role in ensuring the smooth execution of projects by handling all aspects of project documentation and communication. This role will support the Operations Manager and project teams to guarantee efficient project execution and adherence to client expectations.

Key Responsibilities:

  • Information Management: Oversee the transfer of project data via client portals and internal systems, ensuring seamless communication between engineers, project managers, and the Operations Manager.
  • Health & Safety Documentation: Prepare and manage Health & Safety documentation for on-site engineers, ensuring all paperwork is uploaded to the client portal.
  • Permit Management: Handle the preparation and application for electronic permits through the client's portal, and track their progress.
  • Project Library Maintenance: Maintain organized project files, including recording and reporting systems.
  • Meeting Coordination: Organize and facilitate meetings, ensuring smooth information flow and task assignment.
  • Progress Liaison: Collaborate with the Operations Manager to monitor project progress, highlight potential issues, and document resolutions.
  • Policy Compliance: Adhere to company policies and standards, and support compliance efforts.

Essential Skills and Qualifications:

  • Academic Background: Strong academic record with prior experience in project administration highly preferred.
  • Microsoft 365 Proficiency: Skilled in Outlook, Word, and Excel (including basic formulas).
  • Communication: Excellent written and verbal communication skills.
  • Organizational Abilities: Superior organizational skills with a keen attention to detail and the ability to manage multiple tasks simultaneously.
  • Team Collaboration: Effective team player who can work confidently with diverse project teams and clients.
  • Adaptability: Capable of staying composed under pressure and managing rapidly changing project scopes.
  • Agile Work Approach: Flexible and responsive in a dynamic work environment.
  • Document Management: Experience in managing complex documentation and coordinating various project tasks.

Employment Details:

  • Type: Full-time, Permanent
  • Salary: £28,000 - £32,000 annually
  • Working Hours: Preferred hours are 08:00 – 16:00

Benefits:

  • Company events
  • Pension scheme
  • On-site parking
  • Sick leave