Senior Contracts Specialist
1 day ago
**Job Description:**
Senior Contracts SpecialistThis role is a fixed-term position covering maternity leave until January 2026.
The Senior Contracts Specialist will report to the Director of Legal and be responsible for providing an efficient and effective pre- and post-contractual service for UCL staff members engaged in consultancy work. The main duties involve providing legal and financial advice for the negotiation, contracting, and management of consultancy projects.
Key Responsibilities:- Act as a first point of contact for contractual inquiries from internal UCL staff and external clients, taking the necessary contractual and financial actions.
- Discuss potential projects with academic staff and external clients, including their budget and contractual terms.
- Negotiate contractual conditions, including terms and rates, draft contracts and subcontracts, and prepare official quotations on behalf of UCLC.
- Collaborate with business development, project management, and finance colleagues to provide end-to-end services to internal and external clients.
- Contribute to the growth and development of UCLC.
- Provide expert advice on contractual matters, including intellectual property, warranties, and indemnities.
- Lead contractual discussions with clients and negotiate favorable terms for consultants.
- Draft and negotiate various contracts for consultancy services, including subcontracted services and non-disclosure agreements.
- Apply necessary legal and financial expertise to protect UCLC and UCL from exposure and risk.
- Review contracts and recommend acceptability to the Director.
- Familiarize yourself with data protection law and manage related matters.
- Follow agreed processes and controls associated with establishing new contracts.
- Maintain up-to-date records on the case management system.
- Ensure project documentation is complete and accurate.
- Advise on costing and pricing of consultancy projects to secure optimal terms for consultants.
- Collaborate with the finance team to issue invoices and manage consultancy accounts, ensuring project accounts and payments are administered efficiently.
- Provide consultants with clear guidance on UCL policies and procedures, such as consultancy vs. research, costing and pricing, intellectual property rights, conflicts of interest, high-risk projects, and research-related issues.
- Ensure consultancy quotations and tenders comply with UCL, UCLC, and client organization policies and terms.
- Contribute to the development of Contracts Team policy and template documentation to meet growing demands.
- Maintain accurate records of contracts and negotiations on the case management system.
- Collect data for database and financial record maintenance, reporting to the UCLC Board, UCL, and government bodies.
**Estimated Salary: £60,000 - £80,000 per annum.**
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