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AAT Accounts Assistant

2 months ago

London, Greater London, United Kingdom Publicis Groupe Full time
Job Title: AAT Accounts Assistant

Publicis Groupe is a global communications holding company with a presence in over 110 countries. We are seeking an AAT Accounts Assistant to join our team.

Job Purpose:

To ensure that all client financial processes are understood, documented, and communicated effectively to all involved and concerned. To ensure that disciplines which impact upon billing to clients, collection of client receipts, and subsequent payment of suppliers to the agency are maintained to a very high standard.

Key Responsibilities:
  1. Build and Maintain Relationships: Build and maintain relationships with clients and internal teams to ensure financial processes are adhered to.
  2. Collaborate with Collections Team: Collaborate closely with the collections team in Poland to ensure timely payments, identifying and resolving queries related to Purchase Orders, invoices, or payment terms.
  3. Work with Billing Team: Work with the billing team to ensure accurate client invoicing and assist in resolving un-billed queries.
  4. Coordinate with Master Data Team: Coordinate with the Master Data team to ensure accurate system setup for client billing and submit client or change requests on behalf of media teams.
  5. Communicate with Planning and Buying Teams: Communicate with Planning and Buying teams on the Client Accounting process, ensuring understanding and compliance with financial procedures.
  6. Assist Planning and Buying Teams: Assist Planning and Buying teams with finance-related client queries, ensuring processes are followed.
  7. Ensure Compliance: Ensure compliance with group audit requirements and assist with providing documentation for internal, external, or client audits.
  8. Collaborate with Shared Service Centre: Collaborate with internal Shared Service Centre (Collections and Billing) through monthly calls.
  9. Technical Skills: Familiarity and confidence preferred with IT systems MediaOcean/DDS, SAP, and Excel.
  10. Commercially Minded: Commercially minded, ability to foresee and eliminate problems/risks.
  11. Problem-Solving: Ability to resolve financial queries efficiently.

Publicis Groupe operates a hybrid working pattern with full-time employees being office-based three days during the working week.