Property Team Assistant

3 weeks ago


Norwich, Norfolk, United Kingdom Ideal Personnel & Recruitment Solutions Limited Full time
Job Description

Our client has an exciting opportunity for a Property Team Assistant to join their team.

Sitting within the Property Team, the role provides support to Commercial Property, Property Litigation and Planning.

The Property Team Assistant is responsible for providing an efficient secretarial and administrative service to fee earners and teams within the firm.

A strong work ethic and ability to effectively communicate with colleagues and clients alike are essential.

The successful candidate will have a good level of IT literacy and be confident in learning about and using systems and software.

  • Document creation including copy typing manuscript amendments to documents, producing new versions of documents, preparing comparisons against previous versions and using track changes;
  • Accurate typing from dictation;
  • Answering the telephone professionally, taking accurate messages from clients and other contacts;
  • Making appointments on behalf of the Solicitor when requested and service meetings including booking conference rooms and provision of refreshments for the Solicitor and clients;
  • Dealing with administrative tasks, including scanning, printing, storage of deeds and photocopying;
  • Preparing engrossments of legal documents for signing;
  • Involvement in the efficient management of client/matter files to include general filing, ID checks, preparing client engagement letters and terms and conditions;
  • Arranging meetings and maintaining manager/ fee earner's diary, as required;
  • Supporting fee earners with accounting and billing processes, as well as managing queries.
Client Interaction

The Property Team Assistant will be required to liaise with clients and support enquiries on behalf of Solicitors.

Create a strong relationship between yourself, the Solicitors and clients by delivering practical services of outstanding quality that are focused on the clients' needs.

Requirements
  • Excellent organisational, time management and problem solving skills;
  • Strong written and oral communication skills;
  • High computer literacy with the ability to support others;
  • Ability to deal with legal documents including occasional unfamiliar tasks;
  • Strong attention to detail and accuracy;
  • Ideally previous experience as a legal Secretary.


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