Care Home Administrator
5 days ago
About the Role
We are seeking an experienced Administrative Support for our Care Homes in Hertfordshire and Essex region. The successful candidate will provide administrative support to our care homes, ensuring the smooth day-to-day operation of our facilities.
Key Responsibilities
- Provide administrative support to our care homes, including general reception duties, taking calls, and greeting visitors.
- Assist with general correspondence, telephone enquiries, and reception duties, preparation of timesheets, and submission of summaries relating to payroll, record keeping, and taking minutes of meetings.
- Provide accurate and efficient typing support from written and recorded material, utilising Microsoft Office to ensure the layout and appearance meet corporate standards, maintaining confidentiality at all times.
- Support the Home Manager and Deputy Manager in the delivery of corporate/strategic objectives and administration tasks, including diary management, preparation and coordinating of meetings.
- Coordinate the duty rota, liaise with Bank and Agency staff when required.
- Sort and distribute mail accordingly throughout the Home.
- Support the recruitment process for new employees, ensuring all paperwork and relevant documentation is complete.
- Keep accurate records of all relevant residents' documentation to include financial contracts, monthly invoice requests and payments, pocket money cash records and sundry invoices.
- Provide all financial invoicing and information to clients (or next of kin) including sundry invoices. Liaise where necessary to resolve queries and corrections and follow-up any unpaid invoices.
- Maintain records of client admissions, hospitalisation and discharges to ensure correct charges are invoiced.
- Process Social Services Assessment forms. Invoice and liaise where necessary with Social Services' Finance department. Chase late payments.
- Provide monthly summary of invoices issued and payments received to Head Office All management information to be supplied to line manager monthly.
- Prepare and submit data relating to petty cash and wages totals-monthly
- Match supplier invoices / delivery notes and obtain authorisation to pay prior to submission to Head Office for payment. Liaise with suppliers on queries and refer to home manager where problems exist.
- Provide an efficient telephone and reception service to the general public and relatives /visitors to the home.
- Attend training courses and sessions as required.
- Maintain client, staff and business confidentiality at all times.
- Prepare and maintain stationary orders, stock and records.
- To answer the telephone, record accurate messages, respond positively to problems and queries and deal appropriately with any visitors to the home.
- To ensure all internal and external customer interactions are met with a welcoming and professional manner.
Requirements
- Candidate must have a full driving license.
- Must have previous administrative experience in care home environment (nursing home experience desirable).
- Will be supporting care homes in Hertfordshire and Essex region for annual leave cover.
What We Offer
- Salary up to £13.00 per hour
- Employee Assistance Programme
- Perkbox
- Employee of the Month
- Long term service awards
- Blue Light Card
- Professional Development
- Refer a Friend
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