Accounting Administrator

5 hours ago

Horsham, West Sussex, United Kingdom Pentagon Plastics Ltd Full time
Job Overview

Pentagon Plastics Ltd, a leading manufacturing company based in Horsham, is seeking an experienced Bookkeeper/Accounts Clerk to join their team on a permanent, part-time basis. This role will involve managing financial records and transactions for the company, working in an office-based environment and reporting directly to the Managing Director.

Key ResponsibilitiesFull-Cycle Bookkeeping
  • Manage all bookkeeping activities, including maintaining the general ledgers, performing bank reconciliations, and posting journal entries.
  • Ensure the accurate and timely recording of all financial transactions.
  • Cash flow, bank reconciliation, and credit control.
  • Account and transaction management/payments and credits.
Accounts Payable Management
  • Take full ownership of the AP process, from invoice receipt through to payment.
  • Build and maintain strong relationships with suppliers, ensuring timely and accurate payments.
  • Reconcile supplier statements regularly and resolve any discrepancies promptly.
  • Preparation and submission of quarterly VAT Returns.
Accounts Receivable Management
  • Oversee all aspects of AR, including customer invoicing, payment collections, and account reconciliations.
  • Monitor outstanding receivables and ensure timely follow-up on overdue accounts.
Payroll/PAYE
  • Prepare and submit monthly payroll data for Pentagon Plastics Group.
  • Set up new starters within payroll and auto-enrolments.
  • Submission of AE pension payments and regulatory requirements of the pension scheme.
  • Preparation of annual P11D's.
  • Support employees with any PAYE-related enquiries.
  • Process monthly PAYE.
Financial Reporting and Analysis
  • Preparation of monthly management accounts by providing precise AP/AR data.
  • Cash flow forecasting and preparation of financial statements, focusing on payables and receivables.
  • Maintain and enhance financial controls within the AP/AR functions.
Compliance and Audit Support
  • Ensure all financial activities comply with internal policies and regulatory requirements.
  • Provide documentation and support during external audits, particularly concerning AP/AR records.
  • Preparation of annual R&D submission in conjunction with the MD & Company Accountant.
Process Improvement
  • Identify and implement process improvements to optimize AP/AR workflows.
Requirements
  • A minimum of 5 years of experience in bookkeeping and AP/AR roles, ideally within the manufacturing industry.
  • Proficiency in using accounting software.
  • Advanced Excel skills.
  • Strong understanding of AP/AR processes, best practices, and financial controls.
  • Exceptional attention to detail and accuracy in financial record-keeping.
  • Excellent organisational and time management skills, with the ability to prioritise tasks effectively.
  • Strong communication skills, capable of interacting professionally with suppliers, customers, and internal stakeholders.
  • Ability to work independently with minimal supervision while being an effective team player.
Working Details
  • Days – Monday to Friday
  • Hours - 10am – 3pm (Negotiable) 25 Hour Week
  • Annual Leave – 25 days (plus Statutory Bank Holidays)
  • Remuneration - £30,000 – £35,000 per annum (full-time equivalent)
  • Following one complete year's service, you will be eligible to benefit from joining the organisation's Group Cash Plan scheme.

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