Accounts Payable Specialist

1 day ago


Newtownabbey, United Kingdom Xirgo Technologies LLC Full time

Xirgo Technologies LLC is seeking an experienced Accounts Payable Specialist - US Operations to join our team based in Belfast.

The successful candidate will be responsible for ensuring the accurate and timely processing of accounts payable for the United States, as well as supporting AP functions for our international operations. The role includes:

  1. Invoicing and Payments: Review and enter invoices into the accounting system and adhere to approval process. Match purchase orders to invoices and resolve discrepancies promptly. Ensure all invoices are coded correctly to the general ledger.
  2. Vendor Management: Serve as the primary point of contact for vendors regarding payment inquiries, discrepancies, and issue resolution. Maintain and update vendor accounts, including verifying banking details for payments, and obtaining copies of W-9s.
  3. Payment Scheduling: Schedule weekly payments, including ACH, wire transfers, for domestic and international vendors. Ensure payments are made in accordance with agreed terms and deadlines.
  4. Reporting and Compliance: Reconcile accounts payable ledger to ensure all payments and liabilities are accurately recorded. Generate AP reports for management, including aging reports. Prepare annual 1099 statements for remittance to required Vendors. Assist in audits, providing necessary documentation and reports.

Responsibilities:

  • Manage office consumables and supplies.
  • Coordinate logistics for office-based events for customers and colleagues.

Requirements:

  • 3+ years in an Administration or similar role is required.
  • Flexible and positive approach to work.
  • Strong IT skills (including MS Office applications) and willingness to learn new applications.
  • Experience in handling sensitive/confidential data, and ability to maintain confidentiality.
  • Ability to work on your own initiative and work to deadlines.
  • Ability to perform work with a high degree of accuracy.
  • Effective communication and organisational skills.

Estimated Salary: £50,000 - £60,000 per annum depending on experience.


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