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Administrative Support Assistant

2 months ago

Orpington, Greater London, United Kingdom Future Education Full time
Job Title: Contract School Reception & Admin Assistant

Location: Orpington

Hours & Days of work: Monday to Friday, 8:00 AM to 4:00 PM

Hourly rate: £12- £15 an hour

We are seeking a dedicated and organised Reception & Admin Assistant to join our Special Educational Needs and Disabilities (SEND) provision. The ideal candidate will have experience in school receptionist duties and administrative support, with strong skills in database management.

Key Responsibilities:
  • Provide a warm and welcoming environment for visitors, staff, and students.
  • Manage incoming calls, emails, and correspondence, ensuring timely responses.
  • Maintain the reception area, ensuring it is tidy and presentable.
  • Offer administrative support to the school office, including filing, photocopying, and data entry.
  • Assist in the management and updating of school databases, ensuring accuracy and confidentiality.
  • Schedule and coordinate appointments, meetings, and events for school staff.
  • Maintain student records and handle sensitive information with discretion.
  • Support the SEND team with administrative tasks, including the preparation of reports and documentation.
  • Liaise with parents, carers, and external agencies as required.
  • Assist in the coordination of school activities and events.
Requirements:
  • Proven experience as a school receptionist or in a similar administrative role.
  • Proficient in using office software, including MS Office (Word, Excel, Outlook).
  • Experience with school management information systems (MIS) and databases.
  • Excellent organisational and multitasking abilities.
  • Strong communication and interpersonal skills.
  • Ability to handle sensitive information with confidentiality.
  • Attention to detail and problem-solving skills.