Document Management Specialist

2 weeks ago


Birkenhead, Wirral, United Kingdom Ambitek Limited Full time
Job Description:

We are seeking a highly organized and detail-oriented Document Management Specialist to join our dynamic team at Ambitek Limited. This is a full-time, permanent position based in Birkenhead, with a competitive salary of £35,000 - £45,000 per annum.

The successful candidate will be responsible for maintaining and updating all project-specific registers, ensuring accuracy and consistency for all documentation, including drawings, manuals, comments, and class appraisals.

Key Responsibilities:

  • Maintain and update project registers to ensure accuracy and consistency.
  • Record all incoming and outgoing project documents via transmittal, ensuring proper tracking and version control.
  • Oversee the management of the shared data environment, ensuring secure access and easy retrieval of all relevant project information.
  • Prepare project drawings and packs in hard copy, along with administrative duties including filing and document organization.
  • Serve as the point of contact for internal and external stakeholders, ensuring effective communication with project teams and clients.
  • Review current document control processes and implement improvements to enhance efficiency and compliance.
  • Take ownership of your performance, ensuring structured task completion and meeting deadlines.
  • Adhere to health and safety policies and follow safe working practices.
  • Work independently or as part of a team to meet project objectives.
  • Demonstrate adherence to the company's Quality Management System.
  • Possess significant experience in a similar role, ideally within large-scale engineering projects or heavy manufacturing, with proficiency in managing shared data environments.
  • Show high proficiency in MS Office and relevant IT tools.

Desirable Qualifications:

  • Experience with document control systems in the Marine or engineering sector.
  • Familiarity with industry-specific software and data management tools.


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