Procurement Lead

2 weeks ago

Dundee, Dundee City, United Kingdom Starn Group Full time
Procurement Lead Job Summary

The Procurement Lead is responsible for the purchasing required to ensure Starn benefits from the products and services needed to efficiently carry out the organisational tasks. This includes the diligent coordination and tracking of internal purchase orders, following up with suppliers to ensure inbound shipments will be on time, researching new suppliers to meet the organisational needs, and onboarding selected suppliers to ensure Starn has access to products and services needed. The Procurement Lead must stay up to date with the latest market trends and collaborate with suppliers to negotiate prices.

Responsibilities

The Procurement Lead is responsible for performing all duties and assigned tasks in accordance with Starn's policies, procedures, and work instructions.

Key tasks include:

* Coordinate all procurement-related queries, documentation, and registers.
* Complete purchase orders within Business Central, ensuring the purchase orders are assigned to the correct business line within Starn.
* Ensure all purchase orders are within procurement budget guidelines and that the purchase orders are written to match the Supplier provided quotations.
* Responsible for vendor management within Business Central. When there is a vendor required who is not currently on the Approved Vendor's list, the Procurement Lead will work with the Requestor and the Group Operations Manager and/or the HSEQ Manager, in line with the approved vendor process, to determine suitability.
* Maintain the Approved Vendors List and advise management of trends and concerns, including following up with suppliers to obtain insurances and certificates prior to them expiring.
* Monitor open purchase orders. On a weekly basis, work with the teams within the Group business lines to determine the status of open purchase orders, and action accordingly by either receipting the item, following up with the supplier to get an amended lead time or if the item is no longer required, cancel the purchase order.
* Work with the HSEQ Manager to conduct Supplier Evaluations on a semi-annual basis.
* Communicate with the Group Operations Manager if there is a major issue with a supplier. Provide a solution to the situation, including the potential of needing to procure the respective products or services from an alternative supplier.
* Follow up with suppliers to ensure the orders placed are on time (expediting) and if the planned receipt date has changed, update the purchase order to reflect the revised date.
* Assist the Business lines with stock management as required, including assisting with physical stock checks when necessary.

Requirements

* Proven experience in a procurement or supply chain role, with a strong understanding of logistics.
* Strong analytical skills to assess supplier performance and market conditions.
* Excellent organisational skills with the ability to manage multiple priorities effectively.
* A proactive approach to problem-solving and decision-making within a fast-paced environment.
* Proficient in Microsoft Office and with business application software, purchasing, and resource planning systems.
* A degree in Supply Chain Management, Business Administration, or a related field is preferred but not essential.

If you are passionate about procurement and have the drive to lead initiatives that enhance efficiency and effectiveness within our organisation, we would love to hear from you.

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