Fleet Operations Coordinator

3 weeks ago

Hampshire, United Kingdom EMCOR UK Full time
Job Purpose:

To provide administrative support to the fleet team, ensuring the smooth operation of fleet-related tasks and delivering exceptional customer service to EMCOR's driver population.

Key Responsibilities:
  • Manage incoming emails and phone queries related to fleet administration.
  • Coordinate fuel card activities, including ordering, cancellation, and distribution.
  • Set up drivers in Key2 and create and distribute driver packs.
  • Inform Arval of vehicle movements and produce and distribute first notification of loss reporting.
  • Book driver training and ensure completion, reporting monthly.
  • Import mileages from Telematics into Key2 and update SMR Smartsheet booking form.
  • Make SMR bookings via Servicepoint and run MOT and Service chasing reports weekly.
  • Control hire vehicle bookings, including requests, bookings, chasing, and terminations.
  • Update hire tracker monthly and book vehicle defects via Servicepoint.
  • Chase drivers for vehicle defect repairs and report on outstanding defects.
  • Manage grey fleet compliance and chase drivers for non-compliance.
  • Run driver licence checks and chase non-compliance.
  • Support in processing notices of intended prosecutions and penalty charge notices.
  • Process Road fund licence renewals and add/remove vehicles from the Motor insurance database.
  • Assist in producing and transitioning fleet forms into a Smartsheet format.
Person Specification:

Who We're Looking For:

  • Smart and presentable appearance.
  • Personable and approachable.
  • Trustworthy.
  • A team player with the ability to work independently.
  • Enthusiastic with a can-do attitude.
  • Confident communication skills.
  • Basic understanding of Microsoft packages.
  • Good telephone manner.
  • Good timekeeper.
  • Conscientious.

At EMCOR UK, we value diversity and inclusion. We welcome applicants from all backgrounds and experiences and are committed to providing equal opportunities for employment and growth.

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