Block Management Executive

1 day ago

Eastbourne, United Kingdom Clearline Recruitment Ltd Full time
About the Role
We are looking for an experienced Property Manager to join our team in the Brighton or Eastbourne area. This is a full-time position offering a salary of £28,000 - £32,000 per annum.

The successful candidate will have at least 1 year of experience in property or block management and a good understanding of residential leases & statutory compliance issues. They will be responsible for budgeting, expenditure control, reporting, utilities management, debt collection, client satisfaction, planned maintenance schedules, site inspections, reactive works, meetings, and health & safety.

Main Responsibilities
- Budgeting: Assist in preparing, reviewing, and implementing annual budgets for each block/property.
- Expenditure control: Generate purchase orders and authorise payment of all invoices for works associated with the service charge for each block. Authorise payment of recurrent and one-off expenditure. Liaise with clients regarding items above the agreed expenditure limit.
- Reporting: Prepare regular reports on key management and financial aspects to Directors/Freeholders/Board Members.
- Utilities: Monitor billing and consumption levels and liaise with providers. Deal with outstanding debts once routine credit control procedures are complete. Ensure client satisfaction by being the first point of contact for all general block management matters, including dealing with clients, leaseholders, resident associations, service providers, and other third parties.
- Planned maintenance schedule: Ensure a comprehensive planned maintenance schedule is in place for each block and reviewed annually. Ensure all planned works are completed on time and contracts are tendered appropriately. Conduct regular planned site visits to ensure standards are upheld. File inspection reports and ensure any identified actions are addressed. Manage reported maintenance issues in a timely and effective manner, communicating with affected parties appropriately.
- Meetings and visits: Attend board meetings, AGMs, and other formal events as required. Ensure Health & Safety legislation, policies, and recommendations are adhered to at all times. Maintain Fire Risk Assessments and H&S reports for each block.

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